Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Part time - 30 hours per week (Mon - Thu (4 Days) / week)
- Job ref
- 354-FH-20641-2
- Employer
- Sussex Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- The Chichester Centre
- Town
- Chichester
- Salary
- £28,392 - £31,157 Pro Rata
- Salary period
- Yearly
- Closing
- 23/09/2026 23:59
Employer heading
Team PA
NHS AfC: Band 4
Come and join us
We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.
At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.
We recognise that tools like AI are becoming part of everyday life and you may choose to use them when preparing your application. We welcome this, as long as what you submit reflects your own experience, skills and voice. AI can be helpful for structuring or refining your answers, but it should not replace your own examples or create content that isn’t based on your real experience.
Our recruitment process is designed to get to know you, and we’ll explore your examples further at interview, so it’s important your application genuinely represents what you bring. You can read more about using AI in applications and interviews on our recruitment process page.
We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.
Job overview
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We are looking for a motivated and enthusiastic Part Time Team PA to join the admin team at The Chichester Centre, a low secure mental health unit in Chichester.
You will be working as an administrator for the Forensic Healthcare Service where you will use your skills to support highly skilled and dedicated clinical staff from a multitude of backgrounds including doctors, nurses, psychologists, occupational therapists and social workers, to help ensure that we continue to provide excellent patient-focused care.
The post holder will provide administrative support to the clinical team, including the team lead, as well as supervision and leadership of the administration team at The Chichester Centre.
We are looking for an enthusiastic, flexible and self-motivated individual to join our busy team · Strong organisational skills · Sound IT/administration skills (Outlook, Word, Excel, PowerPoint, Outlook, SharePoint, SystmOne); · Works well in a team · Has excellent communication skills · Has good interpersonal skills and is able to work in a confidential and sensitive manner.
This post offers an excellent opportunity to work in an interesting and diverse environment. You will be offered opportunities for training and professional development.
If you would like to join our team, then we would like to hear from you. We would be happy to organise a visit or shadowing to interested candidates
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Main duties of the job
To provide a comprehensive range of secretarial and administrative support to a multi-disciplinary team of practitioners.
To undertake responsibility for the day-to-day management of the administrative, clerical and secretarial functions associated with a multi-disciplinary team. This includes working and acting on own initiative and dealing with potentially complex situations.
To consistently deliver a client focussed service, which promotes a high quality professional service and effective working relationships.
Working for our organisation
As part of our commitment to quality and professionalism we ensure that all our new staff undertakes a thorough induction programme with us when they commence their new roles.
What you can expect:
As a mental health trust, we place a huge focus on the wellbeing of our staff and ensure our reward packages reflect the important work you do.
You can expect to receive:
· Access to numerous wellbeing and support programmes
· Excellent supervision programmes, with ongoing opportunities for training and development
· Access to a host of discount schemes (inc. gyms, shopping, restaurants and cars)
· Superb NHS Pension
· Generous holiday entitlement (starts at 27 days + 8 bank holidays)
· And much more!...
Informal discussions are most welcome
For further details / informal visits contact:
Name
Fiona Robertson
Job title
Admin Team Lead
Email address
Telephone number
07391 402 636
Additional contact information
Detailed job description and main responsibilities
You will be required to work to a very high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the clinical team and Admin Team Lead.
The role will involve:
Planning and minute taking for key meetings as well as ad-hoc meetings as needed
Diary management for consultant if required
Supporting the Admin Team Leader with a variety of tasks as needed
Maintaining patient records, key data and group mailbox
Supervision of junior staff
Ordering clinical and stationary equipment using our Oracle ordering system
Covering for other Admin Team staff
Person specification
Qualifications
Essential criteria
- NVQ 3 in Business & Administration or evidence of equivalent practical experience
- RSA 3 or equivalent experience and evidence of further practical experience
- Good standard of secondary education; GCSE at Grade C or above
Knowledge/Experience
Essential criteria
- Extensive knowledge of a full range of secretarial procedure
- Knowledge of software programmes / packages
- Previous experience in a similar role
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Fiona Robertson
- Job title
- Admin Team Lead
- Email address
- [email protected]
- Telephone number
- 01243 79 1924
- Additional information
Can also be contacted on 07391 402 636
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