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Crynodeb o'r swydd

Prif leoliad
Administration
Gradd
NHS AfC: Band 3
Contract
Parhaol
Oriau
Rhan-amser - 27.5 awr yr wythnos (Monday to Friday 9:00 - 14:45 5.25 hours per day (includes unpaid half hour break))
Cyfeirnod y swydd
354-LD-20282
Cyflogwr
Sussex Partnership NHS FoundationTrust
Math o gyflogwr
NHS
Gwefan
Cavendish House
Tref
Hastings
Cyflog
£24,625 - £25,674 pa
Cyfnod cyflog
Yn flynyddol
Yn cau
15/06/2025 23:59

Teitl cyflogwr

Sussex Partnership NHS FoundationTrust logo

Team Secretary

NHS AfC: Band 3

Come and join us

We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.

If you like the sound of that, then come and join our team.

Trosolwg o'r swydd

Team Secretary - Band 3 – NHS Sussex Partnership Trust – Learning Disability Community Team – 37.5  hours/ week (9 AM - 5 PM Monday - Friday)

An opportunity has arisen for an adaptable individual to join our service as a Team Secretary within the Community Learning Disability Team based in Hastings.

As a successful candidate you will have to provide efficient and pro-active secretarial/admin support to the clinical team.

Prif ddyletswyddau'r swydd

You will need to have excellent communication and interpersonal skills, be able to prioritise and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member.

The post holder is responsible for carrying out general administrative duties; work within set routines and processes, policies and procedures to provide a comprehensive high quality service to the service, and able to deal efficiently and courteously with patients and staff enquiries.  Relevant experience working within an administration team is essential.

Essential skills required for the post include – the ability to prioritise tasks, effective time management skills; excellent IT and secretarial skills; good communication, interpersonal and organizational skills.

Gweithio i'n sefydliad

Sussex Partnership Trust has an extensive training and development program and you will be supported to use this to develop your potential.

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

Job Summary: The team secretary is a vital role within our team, responsible for providing comprehensive administrative support to ensure the efficient operation of our service. The post holder will work within established routines and processes, policies, and procedures to deliver high-quality service to the unit, handling patient and staff inquiries efficiently and courteously.

Key Responsibilities:

  • General Administrative Duties: Perform a variety of administrative tasks, including managing schedules, preparing reports, and maintaining accurate records.
  • Communication: Exhibit excellent communication and interpersonal skills to interact effectively with patients, staff, and external stakeholders.
  • Prioritisation and Adaptability: Prioritise tasks and adapt to constant demands on the workload, ensuring timely completion of duties.
  • Team Collaboration: Demonstrate the ability to work collaboratively as a team member, supporting colleagues and contributing to a positive work environment.
  • Patient and Staff Enquiries: Address patient and staff inquiries efficiently and courteously, providing accurate information and assistance.
  • Compliance: Ensure all administrative processes comply with healthcare regulations and standards.

Qualifications and Experience:

  • Relevant experience working within an administration team is essential.
  • Strong organisational skills and attention to detail.
  • Proficiency in using office software and tools.
  • Ability to manage multiple tasks and meet deadlines.
  • Excellent problem-solving skills and the ability to work independently.

Personal Attributes:

  • Professional and approachable.
  • High level of integrity and confidentiality.
  • Strong commitment to providing high-quality service.

Manyleb y person

Qualifications

Meini prawf hanfodol
  • Good standard of secondary education; GCSE at Grade C or above or equivalent
Meini prawf dymunol
  • NVQ 3 or equivalent

Knowledge/Experience

Meini prawf hanfodol
  • Proven experience of a range of secretarial procedures
  • Experience of producing documents to a high standard of presentation with good accuracy
  • Experience of maintaining office systems
  • Experience of working as part of a team

Bathodynnau ardystio / achredu cyflogwyr

Apprenticeships logoNo smoking policyDisability confident leaderDefence Employer Recognition Scheme (ERS) - BronzeCare quality commission - GoodArmed Forces Covenant Gold AwardStep into healthPride In Veterans

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Application numbers

Due to high numbers of applications this vacancy may close before the advertised closing date. We will not be able to accept late applications to this post.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Rhian Tucker
Teitl y swydd
Clinical Team Lead
Cyfeiriad ebost
[email protected]
Rhif ffôn
0300 304 0314
Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg