Job vacancy: Mandatory Training and Systems Co-ordinator/Assistant, Sussex Partnership NHS Foundation Trust, Hellingly

Job summary

Main area

Administrator

Grade

NHS AfC: Band 3

Contract

Secondment: 9 months (Fixed Term Contract if not already substantively employed)

Hours

Part time
Job share
Flexible working

24 hours per week (5 days per week preferred but can be flexible)

Job ref

354-CO-21966-1-A

Employer: Sussex Partnership NHS Foundation Trust
Employer type: NHS
Site: Woodside Annexe Hellingly
Town: Hellingly
Salary: £25,760 - £27,476 Pro rata
Salary period: Yearly
Closing: 03/09/2026 23:59

Mandatory Training and Systems Co-ordinator/Assistant

NHS AfC: Band 3

Come and join us

We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.

At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.

We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.

We recognise that tools like AI are becoming part of everyday life and you may choose to use them when preparing your application. We welcome this, as long as what you submit reflects your own experience, skills and voice. AI can be helpful for structuring or refining your answers, but it should not replace your own examples or create content that isn’t based on your real experience.

Our recruitment process is designed to get to know you, and we’ll explore your examples further at interview, so it’s important your application genuinely represents what you bring. You can read more about using AI in applications and interviews on our recruitment process page.

We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.

Detailed job description and main responsibilities

We are looking for someone who has effective communication skills, competent in a variety of computer skills, in particular, Microsoft 365 and other trust platforms. Some prior knowledge of the MyLearning system would be an advantage but not essential as full training will be given.

You must have excellent communication skills, the ability to manage competing demands and deadlines, great organisational skills and a desire to provide brilliant customer service.

You must be flexible, able to work across the Trust on occasion.

This is a busy, exciting and rewarding opportunity, suitable for someone who strives for excellence and is enthusiastic about supporting and facilitating the progression of others.

You must have a helpful and flexible attitude and a willingness to work as part of a busy team, as well as the ability to work alone.

You must be able to use your initiative and be able to produce high quality materials and help manage office systems effectively and efficiently.

You will deal with people at all levels internally and externally.

Your base of work will be at our East Sussex offices at Woodside Annexe, Hellingly with home working included.

An interview date will follow once the application process has closed.

Person specification

Qualifications

Essential criteria

English and Mathematics at a level 2 / GCSE grade A* – C / 2017 Grade 9 - 4 – essential
Level 2 or equivalent qualification

Knowledge/Experience

Essential criteria

Recent and relevant secretarial and administrative experience
Experience of minute taking, producing reports and complex documents
Experience of data inputting and databases
Experience of working as part of a team
Experience of generating own correspondence
Experience of maintaining office systems

SPFT is committed to building a workforce that reflects the communities we serve. We particularly welcome applications from people from Black, Asian and Minority Ethnic backgrounds and from disabled candidates, as these groups are currently underrepresented.

Successful candidates are normally appointed to the bottom of the pay scale unless previous NHS experience in a similar role can be evidenced.

SPFT takes its responsibilities for safeguarding children, young people and adults at risk very seriously. We expect all staff and bank workers to share this commitment and complete the relevant safeguarding training for their role.

If you have not heard from us within three weeks of the closing date, please assume your application has been unsuccessful. However, we’ll always do our best to keep you informed as we know how much time and care goes into applying for a role.

In the event of a high number of applications, we may close this vacancy early.

Protect Yourself from Recruitment Fraud

Sussex Partnership NHS Foundation Trust does not charge any fees for job applications, recruitment processes, sponsorship arrangements or employment offers.

All vacancies, applications and recruitment communications are managed through the Trust's official careers website and published contact details.

These are the only authorised channels for applying for roles, receiving recruitment communications and verifying job offers.

Further information relating to our vacancies and recruitment process can be found at - https://careers.sussexpartnership.nhs.uk/.