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Job summary

Main area
Administration
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 22.5 hours per week (9-5)
Job ref
354-CS-21671-C
Employer
Sussex Partnership NHS FoundationTrust
Employer type
NHS
Site
Aldrington House
Town
Hove
Salary
£24,625 - £25,674 pro rata
Salary period
Yearly
Closing
15/06/2025 23:59

Employer heading

Sussex Partnership NHS FoundationTrust logo

Team Secretary

NHS AfC: Band 3

Come and join us

We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.

If you like the sound of that, then come and join our team.

Job overview

Opportunity for a part time (22.5 hour) Team Secretary post in a busy Community Children's eating disorder team.   Post holder will be part of a small team of administrators.

Main duties of the job

Making and arranging appointments, typing letters, arranging medical testing (DEXA/blood tests), responding to enquiries via phone and email.  Composing own correspondence where required.  Collating paperwork and uploading/scanning to Carenotes.   Minuting meetings where required.  Updating excel spreadsheets.   Monitoring of three Outlook Inboxes.  Calendar bookings.   

Working for our organisation

You will be working for Sussex Partnership NHS Trust a mental health trust in the South East of the UK.

 

 

 

 

 

Detailed job description and main responsibilities

Making and arranging appointments, typing letters, arranging medical testing (DEXA/blood tests), responding to enquiries via phone and email.  Composing own correspondence where required.  Collating paperwork and uploading/scanning to Carenotes.   Minuting meetings where required.  Updating excel spreadsheets.   Monitoring of three Outlook Inboxes.  Calendar bookings.   

Applicants will be expected to travel between the site in Hove and spoke in Horsham and occasionally Hailsham. 

Person specification

Qualifications

Essential criteria
  • NVQ 3 or equivalent
  • RSA 3 or equivalent experience and evidence of further practical experience or equivalent
  • Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential criteria
  • Proven experience of a range of secretarial procedures
  • Experience of producing documents to a high standard of presentation with good accuracy
  • Experience of maintaining office systems
  • Experience of working as part of a team

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDisability confident leaderDefence Employer Recognition Scheme (ERS) - BronzeCare quality commission - GoodArmed Forces Covenant Gold AwardStep into healthPride In Veterans

Documents to download

Apply online now

Further details / informal visits contact

Name
Emma Bland / Kelly O'Malley
Job title
Admin Team Co-ordinator
Email address
[email protected]
Telephone number
07738 757 640
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