Job summary
- Main area
- Adiministration
- Grade
- NHS AfC: Band 5
- Contract
- Fixed term: 12 months (FTC/Secondment - Maternity Leave cover upto March 27)
- Hours
- Part time - 22.5 hours per week (Tuesday, Wednesday, Thursday)
- Job ref
- 354-CS-21844
- Employer
- Sussex Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- Aldrington House
- Town
- Hove
- Salary
- £31,049 - £37,796 pro rata
- Salary period
- Yearly
- Closing
- 02/04/2026 23:59
Employer heading
Senior PA to Manager & Clinical Director for Specialist Division
NHS AfC: Band 5
Come and join us
We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.
At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.
We recognise that AI is becoming part of daily life and you may choose to use it to help prepare your application. We welcome innovation but ask that anything you submit reflects your own abilities, experience and voice. AI can support how you describe your skills and experience, but it should never replace your own words as we want to get to know you.
We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.
Job overview
To ensure the maximum effectiveness of the Specialist Division Directors by providing efficient, effective and professional secretarial and administration support and being first point of contact for queries. Undertaking a wide range of administrative tasks as directed and using trust systems, maintaining excellent customer service and standards of work, to uphold and enhance the reputations of the Specialist Division.
Main duties of the job
Representing and making decisions on behalf of the directorate at the appropriate level as delegated by the Directors.
Working directly to the Business Manager the postholder will ensure a highly efficient and effective administrative support service that is responsive to the needs of the Directors and as directed to their leadership teams.
A key part of the role will be to manage the smooth running of the Directors diary demands to ensure the timely and effective delivery of projects and daily commitments, working closely with peer PAs.
The post holder will share with another PA the organisation & running of the monthly Divisional Governance & Quality Meeting.
To post holder will hold a line management responsibility for a part-time B4 administrator, ensuring supervision and appraisals are carried out in accordance with trust processes, offering support and advice where required. Ensure management of staff is consistent with Trust’s HR Policies to the achievement of equality, equity and optimum performance. Completing an annual Appraisal for staff under your direct line management which reflect these priorities and ensure staff have access to appropriate training and development.
Working for our organisation
The Specialist Division supports a variety of service users to ensure their health and wellbeing. Including:
- LD/NDS
- Forensic Healthcare Service
- EIPS
- Perinatal
- FCAMHS
- CAMHS
- Acute & ED
- CAMHS Inpatient
The Division is constantly striving to deliver safer, more effective and meaningful interventions. The different services under the umbrella of the Divisional heading come together, sharing expertise, in the development of care pathways. As the post holder you would have a pivotal role in co-ordinating/supporting some of this valuable work.
Detailed job description and main responsibilities
A full Job Description will be uploaded with the advert.
The post holder has a responsibility to develop, implement and maintain specific policies, protocols and related systems.
Developing and improving working practices, setting the appropriate standards and culture, and ensuring that work throughout the service is delivered on time and to the highest standards. This will include the maintenance of effective data collection systems and ensuring such systems work effectively.
Develop working relationships with key people within the Trust to help support and develop the business within the Division and to play an active part in developing a culture of performance management.
The post holder will work to defined policies but is required to work on own initiative, utilising broad guidance as required. The Senior Personal Assistant will be the admin specialist for the Directors.
Person specification
Qualifications
Essential criteria
- Relevant degree level qualification or equivalent management/senior administrative experience or diploma level plus equivalent experience.
- Evidence of continuous personal and professional development
Knowledge/Experience
Essential criteria
- Strong working knowledge of a wide range of administrative procedures gained through training and experience in administrative posts
- Experience and evidence of analysing, interpreting and presenting information
- Experience and evidence of supporting or leading on a project
- Experience of performance monitoring
- Experience of line management of staff
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Caroline Evans
- Job title
- Business Manager to CAMHS & Specialist Services
- Email address
- [email protected]
- Additional information
My typical working pattern is:
Monday, Tuesday and Thursday 8:30 -5:30
Wednesday 8:30-1:00
Friday 8:30-4:30
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