Job summary
- Main area
- Administration
- Grade
- NHS AFC Band 3
- Contract
- Permanent
- Hours
- Part time - 15 hours per week
- Job ref
- 354-AB-21040-1
- Employer
- Sussex Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- Mill View Hospital
- Town
- Hove
- Salary
- £25,760 - £27,476 pro rata
- Salary period
- Yearly
- Closing
- 27/08/2026 23:59
Employer heading
Ward Administrator
NHS AFC Band 3
Come and join us
We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.
At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.
We recognise that tools like AI are becoming part of everyday life and you may choose to use them when preparing your application. We welcome this, as long as what you submit reflects your own experience, skills and voice. AI can be helpful for structuring or refining your answers, but it should not replace your own examples or create content that isn’t based on your real experience.
Our recruitment process is designed to get to know you, and we’ll explore your examples further at interview, so it’s important your application genuinely represents what you bring. You can read more about using AI in applications and interviews on our recruitment process page.
We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.
Job overview
Mill View Hospital is a compassionate and forward‑thinking mental health facility providing high‑quality acute inpatient care for adults across Brighton and Hove. Our wards are supported by a multidisciplinary team committed to delivering safe, effective and person‑centred care. We foster a culture of kindness, teamwork and continuous improvement.
We are looking to recruit a motivated and organised Inpatient Ward Administrator to join our busy ward team. You will play a vital role in ensuring the smooth and efficient running of the ward, acting as the first point of contact for patients, carers, staff and external partners.
Main duties of the job
As an Inpatient Ward Administrator, you will provide comprehensive administrative support to the ward team. You will help maintain accurate patient records, manage communication flows and support day‑to‑day operations that enable clinical staff to focus on delivering excellent care.
Key responsibilities:
- Manage the ward reception area and act as the first point of contact for visitors, callers and colleagues.
- Upload and maintain patient documentation on clinical systems (e.g., Carenotes).
- Undertake general office duties including email management, scanning, filing and maintaining records.
- Coordinate and schedule meetings, appointments and ward activities.
- Take accurate minutes for meetings as required.
- Order, receive and maintain stock items and supplies.
- Support the wider administrative team and ward staff with ad‑hoc tasks as needed.
- Ensure confidentiality, professionalism and adherence to Trust policies at all times.
Working for our organisation
- A welcoming and supportive team environment.
- Comprehensive induction and access to mandatory and role‑specific training.
- Wellbeing support and staff resources.
- Opportunities for development, supervision and annual appraisal.
- The chance to be part of a service improving patient experience and outcomes.
Detailed job description and main responsibilities
Please see the full job description and person specification for this role which is attached to this advert
Person specification
Qualifications
Essential criteria
- NVQ 3 or equivalent qualifications
- Good standard of secondary education; GCSE at Grade C or above or equivalent
Knowledge/Experience
Essential criteria
- Proven experience of a range of administrative procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of developing, managing and maintaining office information systems
- Experience of working as part of a team
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Emma Maskell
- Job title
- Administration Business Manager
- Email address
- [email protected]
- Telephone number
- 01273 621984
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