Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 354-CO-21701(EC)
- Employer
- Sussex Partnership NHS FoundationTrust
- Employer type
- NHS
- Site
- Portland House, Worthing
- Town
- Worthing
- Salary
- £31,049 - £37,796 Per Annum
- Salary period
- Yearly
- Closing
- 21/08/2025 23:59
Employer heading

Business Administrator - Medical Directorate
NHS AfC: Band 5
Come and join us
We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.
So what can we offer you in return?
We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.
You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.
As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.
If you like the sound of that, then come and join our team.
Job overview
To ensure the maximum effectiveness of the Directorate by planning and managing the diaries and providing proficient secretarial, office management, personal assistant and support services. Responsible for the provision of efficient, effective and professional administrative service to support the Trust. Undertaking a wide range of administrative tasks as directed, maintaining excellent customer service and standards or work, in order to uphold and enhance the reputation of the Administration Services team.
Main duties of the job
The Business Administrator will be responsible for the provision of efficient, effective and professional administrative service to support a Director or group of Directors.
The post holder will be responsible for
▪
The day-to-day organisation of the Directorate office
▪
Knowing the overall priorities of the Executive /Director, interpreting these priorities by
Executive Assistant to Executive
Director of Corporate Services
Page 2 of 8
planning and managing the diary and facilitating delivery
▪
Scheduling and following up commitments made by the Executive/ Director
Working for our organisation
We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.
Detailed job description and main responsibilities
The day-to-day organisation of the Directorate office
▪
Knowing the overall priorities of the Executive /Director, interpreting these priorities by
Executive Assistant to Executive
Director of Corporate Services
Page 2 of 8
planning and managing the diary and facilitating delivery
▪
Scheduling and following up commitments made by the Executive/ Director
▪
Establish and use effective administrative working protocols and practices within the directorate group, whilst continually reviewing/improving the systems.
▪
Assist the Executive/Director in developing, implementing and maintaining specific policies, protocols and related systems
▪
Representing and making decisions on behalf of the directorate at the appropriate level as delegated by the Executive/Director
▪
Having delegated budgetary responsibility for expenditure
▪
Building management – health & safety (including organising fire wardens/training, first aiders etc) and ensuring safe working environment (including reporting maintenance work, overseeing cleaning).
▪
Proactively engaging in Trust-wide policy development
▪
Take on some of the Administration Coordinator/Manager responsibilities and work closely with management, deputising and making decisions in their absence where appropriate
The Executive Assistant/PA will work on their own initiative, with significant discretion to develop systems and will work within broad guidance from the Executive/Director
Person specification
Qualifications
Essential criteria
- Relevant degree level qualification or equivalent management/senior administration experience or diploma level plus equivalent experience
- Evidence of continuous personal and professional development
Knowledge/Experience
Essential criteria
- Knowledge of current NHS performance agenda
- Knowledge of business case procedures
- Experience and evidence of analysing, interpreting and presenting information
- Experience of managing or maintaining data management systems
Documents to download
Further details / informal visits contact
- Name
- Ann-Louise Jansson
- Job title
- Business Manager to Chief Medical Officer
- Email address
- [email protected]
- Telephone number
- 07471034318
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