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Job summary

Main area
Administration
Grade
NHS AfC: Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
354-CO-21701(EC)
Employer
Sussex Partnership NHS FoundationTrust
Employer type
NHS
Site
Portland House, Worthing
Town
Worthing
Salary
£31,049 - £37,796 Per Annum
Salary period
Yearly
Closing
21/08/2025 23:59

Employer heading

Sussex Partnership NHS FoundationTrust logo

Business Administrator - Medical Directorate

NHS AfC: Band 5

Come and join us

We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.

If you like the sound of that, then come and join our team.

Job overview

To ensure the maximum effectiveness of the Directorate by planning and managing the diaries and providing proficient secretarial, office management, personal assistant and support services. Responsible for the provision of efficient, effective and professional administrative service to support the Trust. Undertaking a wide range of administrative tasks as directed, maintaining excellent customer service and standards or work, in order to uphold and enhance the reputation of the Administration Services team.

Main duties of the job

The Business Administrator will be responsible for the provision of efficient, effective and professional administrative service to support a Director or group of Directors.
The post holder will be responsible for

The day-to-day organisation of the Directorate office

Knowing the overall priorities of the Executive /Director, interpreting these priorities by
Executive Assistant to Executive
Director of Corporate Services
Page 2 of 8
planning and managing the diary and facilitating delivery

Scheduling and following up commitments made by the Executive/ Director

Working for our organisation

We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.

Detailed job description and main responsibilities

The day-to-day organisation of the Directorate office

Knowing the overall priorities of the Executive /Director, interpreting these priorities by
Executive Assistant to Executive
Director of Corporate Services
Page 2 of 8
planning and managing the diary and facilitating delivery

Scheduling and following up commitments made by the Executive/ Director

Establish and use effective administrative working protocols and practices within the directorate group, whilst continually reviewing/improving the systems.

Assist the Executive/Director in developing, implementing and maintaining specific policies, protocols and related systems

Representing and making decisions on behalf of the directorate at the appropriate level as delegated by the Executive/Director

Having delegated budgetary responsibility for expenditure

Building management – health & safety (including organising fire wardens/training, first aiders etc) and ensuring safe working environment (including reporting maintenance work, overseeing cleaning).

Proactively engaging in Trust-wide policy development

Take on some of the Administration Coordinator/Manager responsibilities and work closely with management, deputising and making decisions in their absence where appropriate
The Executive Assistant/PA will work on their own initiative, with significant discretion to develop systems and will work within broad guidance from the Executive/Director

Person specification

Qualifications

Essential criteria
  • Relevant degree level qualification or equivalent management/senior administration experience or diploma level plus equivalent experience
  • Evidence of continuous personal and professional development

Knowledge/Experience

Essential criteria
  • Knowledge of current NHS performance agenda
  • Knowledge of business case procedures
  • Experience and evidence of analysing, interpreting and presenting information
  • Experience of managing or maintaining data management systems

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDisability confident leaderDefence Employer Recognition Scheme (ERS) - BronzeCare quality commission - GoodArmed Forces Covenant Gold AwardStep into healthPride In Veterans

Documents to download

Apply online now

Further details / informal visits contact

Name
Ann-Louise Jansson
Job title
Business Manager to Chief Medical Officer
Email address
[email protected]
Telephone number
07471034318
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