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Job summary

Main area
Administration
Grade
NHS AFC: Band 5
Contract
Permanent
Hours
  • Full time
  • Flexible working
37.5 hours per week (Flexible working - 2 days per week required on site at Portland House)
Job ref
354-CO-21704(R)
Employer
Sussex Partnership NHS FoundationTrust
Employer type
NHS
Site
Trust HQ Portland House
Town
Worthing
Salary
£29,970 - £36,483 pa
Salary period
Yearly
Closing
26/08/2025 23:59

Employer heading

Sussex Partnership NHS FoundationTrust logo

Business Administrator

NHS AFC: Band 5

Come and join us

We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.

If you like the sound of that, then come and join our team.

Job overview

Are you looking for an opportunity to be part of a diverse directorate covering transformation and change, improvement, project management, charity, and digital transformation.  A fantastic opportunity has arisen for a Band 5 Business Administrator to join the Chief Strategies and Partnerships Directorate at Sussex Partnership NHS Foundation Trust. 

This is a permanent, full-time opportunity for an individual with strong administration, office management and proficient business skills to join our team. 

 

Main duties of the job

You will provide administration support to senior leaders/Directors across the directorate, the Business Manager to the Chief Strategies and Partnerships Officer and key senior leaders.

The main duties will be:

  • Complex diary management and facilitating delivery
  • Meeting administration - agenda setting, paper distribution and minuting
  • Financial support - raising requisitions using our in-house Oracle system
  • To act as a central point of contact and expert for queries and information within the directorate
  • To provide proficient administrative support producing documents using appropriate software packages, working to timescales and to a high standard of accuracy following Trust templates and Directorate presentation standards. 
  • Meet and greet visitors providing a welcoming environment and offering refreshments as required
  • Develop working relationships with key people within the directorate and Trust-wide to support and develop the business of the directorate and to play an active part in developing and achieving a culture of performance management
  • Support Board sub-Committees and deputise for the BM to CSPO when required

 

Working for our organisation

Sussex Partnership NHS Foundation Trust (SPFT) provides mental health, learning disabilities and neurodevelopmental services to people living in the South East of England.   We are proud to provide care and services for children, young people, adults of working age and older at our Trust.

Thank you for showing an interest in joining us at SPFT.   You will be part of a diverse, exciting directorate which spans many specialities offering you the opportunity to develop new skills, experience and understanding of the corporate services we deliver to drive innovation, improve patient outcomes and support the people we serve in our communities.    Our Trust Values are integral in driving quality improvement for our patients. 

We foster a supportive, warm and friendly atmosphere where staff welling is paramount.   We support staff development and offer opportunities to work flexibly, with 2 on-site days per week being mandatory. 

Detailed job description and main responsibilities

The Business Administrator will be responsible for the provision of an efficient, effective and professional administrative service to support senior leaders across the CSPO directorate.

The post holder will be responsible for:

The day-to-day organisation of the directorate office

  • Knowing the overall priorities of the Executive/Senior leaders, interpreting these priorities by planning and managing the diary, facilitating delivery.
  • Establish and use effective administrative working protocols and practices within the directorate group. 
  • Continually review and improve systems. 
  • Work closely with management - assist the BM to the CSPO when required and appropriate.
  • The Business Administrator will work on their own initiative with significant discretion to develop systems and work within the broad guidance from the Executive/Director.
  • The Business Administrator will support the collation of weekly and monthly supervision and appraisal stats and reports, following up as needed. 
  • The Business Administrator will be involved with event planning, booking appropriate rooms/meetings and project planning associated with these tasks. 
  • The post holder will be organised, prioritising workload, working alone as well as being a strong team player and assisting and supporting in developmental opportunities for themselves and across the team.
  • the post holder will lead on the production, analysis and presentation of information to key people as deemed appropriate.
  • The post holder will undertake any other duties at the request of the Executive Director which are commensurate with the role including project work and internal job rotation.
  • The post holder will support the wider Executive Support Team as and when needed with administrative support, meeting facilitation and event management.
 
 

Person specification

Qualifications

Essential criteria
  • Relevant degree level qualification or equivalent management/senior administration experience or diploma level plus equivalent experience
  • Evidence of continuous personal and professional development

Knowledge/Experience

Essential criteria
  • Knowledge of current NHS performance agenda
  • Knowledge of business case procedures
  • Experience and evidence of analysing, interpreting and presenting information
  • Experience of managing or maintaining data management systems
Desirable criteria
  • Experience and evidence of leading on a project or directly supporting via a project management process
  • Experience of performance monitoring

Skills

Essential criteria
  • Advanced skills in MS Microsoft; Excel, Word and PowerPoint
  • Evidence of skills and knowledge in performance information processes and quantitative and qualitative analysis
  • Numerate and good analytical skills requiring a high degree of concentration
  • Excellent range of communication skills and good interpersonal skills
  • Able to engage with people at all levels
  • Excellent organisational and planning skills

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDisability confident leaderDefence Employer Recognition Scheme (ERS) - BronzeCare quality commission - GoodArmed Forces Covenant Gold AwardStep into healthPride In Veterans

Application numbers

Due to high numbers of applications this vacancy may close before the advertised closing date. We will not be able to accept late applications to this post.

Documents to download

Apply online now

Further details / informal visits contact

Name
Susan Thomas
Job title
BM to CSPO/Deputy Chief Executive
Email address
[email protected]
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