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Job summary

Main area
Administration
Grade
NHS AFC: Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
354-AC-21195
Employer
Sussex Partnership NHS FoundationTrust
Employer type
NHS
Site
Chanctonbury Building, Swandean
Town
Worthing
Salary
£27,485 - £30,162 per annum
Salary period
Yearly
Closing
02/10/2025 23:59

Employer heading

Sussex Partnership NHS FoundationTrust logo

Team Administrator

NHS AFC: Band 4

Come and join us

We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.

If you like the sound of that, then come and join our team.

Job overview

We are looking for an enthusiastic, flexible and self-motivated individual to join our busy Assessment & Treatment Service, AAW

The post holder will provide administrative support to the clinical team, including the team lead, as well as supervision and leadership of the administration team across Adur, Arun and Worthing - therefore regular travel between sites will be a requirement.

The work is varied and challenging, providing secretarial and administrative support to a broad multi-disciplinary team, dealing with queries from clients, doctors, other agencies and members of the public







Main duties of the job

Supervisory responsibility of junior staff

Overview of staff rosters

Support with recruitment and induction

Monitoring of service key performance indicators

Ordering supplies

Taking minutes at Multi-disciplinary meetings and distributing these appropriately

Supporting the Admin Team Lead

Working for our organisation

As part of our commitment to quality and professionalism we ensure that all our new staff undertakes a thorough induction programme with us when they commence their new roles.

What you can expect:

  • As a mental health trust, we place a huge focus on the wellbeing of our staff and ensure our reward packages reflect the important work you do.
  • You can expect to receive:
  • ·         Access to numerous wellbeing and support programmes
  • ·         Excellent supervision programmes, with ongoing opportunities for training and development
  • ·         Access to a host of discount schemes (inc. gyms, shopping, restaurants and cars)
  • ·         Superb NHS Pension
  • ·         Generous holiday entitlement (starts at 27 days + 8 bank holidays)
  • ·         And much more!...

 

Informal discussions are most welcome. 

Detailed job description and main responsibilities

You will be required to work to a very high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the clinical team. 

 

The role will involve:

 

  • Coordination of staff rosters
  • Minute taking for key meetings as well as ad-hoc meetings as needed
  • Diary management for medics and the clinical team
  • Supporting the Admin Team Leader with a variety of tasks as needed
  • Maintaining data and data reporting
  • Supervision of junior staff
  • Ordering clinical and stationary equipment using our Oracle ordering system

  

 Please see the Job Description for further details of the role.

Person specification

Qualifications

Essential criteria
  • NVQ 3 in Business & Administration or evidence of equivalent practical experience
  • RSA 3 or equivalent experience and evidence of further practical experience
  • Good standard of secondary education; GCSE at Grade C or above
Desirable criteria
  • European Computer Driving Licence Certificate

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDisability confident leaderDefence Employer Recognition Scheme (ERS) - BronzeCare quality commission - GoodArmed Forces Covenant Gold AwardStep into healthPride In Veterans

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Helen Garrett
Job title
Admin Team Leader
Email address
[email protected]
Telephone number
07920251396
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