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Job summary

Main area
Administration
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
354-CO-21941
Employer
Sussex Partnership NHS Foundation Trust
Employer type
NHS
Site
Portland House
Town
Worthing
Salary
£28,392 - £31,157 per annum
Salary period
Yearly
Closing
06/07/2026 23:59

Employer heading

Sussex Partnership NHS Foundation Trust logo

Provider Collaborative Contracts Team Administrator

NHS AfC: Band 4

Come and join us

We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.

At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.

We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.

We recognise that tools like AI are becoming part of everyday life and you may choose to use them when preparing your application. We welcome this, as long as what you submit reflects your own experience, skills and voice. AI can be helpful for structuring or refining your answers, but it should not replace your own examples or create content that isn’t based on your real experience.

Our recruitment process is designed to get to know you, and we’ll explore your examples further at interview, so it’s important your application genuinely represents what you bring. You can read more about using AI in applications and interviews on our recruitment process page.

We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.

Job overview

Sussex Partnership Foundation Trust (SPFT) is lead provider for 3 specialist Provider Collaboratives (PCs):

-         Kent Surrey and Sussex  adult secure.

-         Kent Surrey Sussex Adult Eating Disorders

-         Southern Counties CAMHS (incorporating Hampshire, Kent Surrey and Sussex.

 

Each  Provider Collaborative is a partnership of NHS Trusts (including SPFT) and independent sector partners. The collaborative  operates a continuous programme of Transformation & Change, enabling the collaborative to deliver its major change programmes across partner organisations, to improve outcomes and deliver better value for money.

 

To provide comprehensive secretarial and administrative support to the Contracts and Commissioning Team, including Lead Clinical staff and management, ensuring the smooth running of the office function.

Main duties of the job

To provide comprehensive secretarial and administrative support to the Contracts and Commissioning Team, including Lead Clinical staff and management, ensuring the smooth running of the office function, including ensuring sufficient cover is provided in times of sickness and annual leave. To be responsible for maintaining sickness and absence records and related employee information for all staff in the team. 

To act as central secretarial and administrative contact point for the team.

To supervise junior staff where appropriate, including allocating workload and reviewing performance. 

To maintain an overview of the administration function and workflow within the team.

To consistently deliver a client focussed service, which promotes good customer service and effective working relationships. 

Working for our organisation

Welcome from our Chief Executive

Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

If you like the sound of that, then come and join our team.

Detailed job description and main responsibilities

Please see the attached job description, organogram and person specification for full details of this post.

Person specification

Qualifications

Essential criteria
  • NVQ 3 in Business & Administration or evidence of equivalent practical experience
  • RSA 3 or equivalent experience and evidence of further practical experience
  • Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

Essential criteria
  • Significant experience of a range of secretarial procedures
  • Significant experience of working as an administrator or secretary
  • Experience of office and resource management
  • Experience of supervising others
  • Experience of producing documents to a high standard of presentation with good accuracy
  • Experience of generating own correspondence
  • Experience of working as part of a team

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDisability confident leaderDefence Employer Recognition Scheme (ERS) - BronzeCare quality commission - GoodArmed Forces Covenant Gold AwardStep into healthPride In Veterans

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Documents to download

Apply online now

Further details / informal visits contact

Name
Caroline Penders
Job title
KSS Adult Secure Care PC Business Manager
Email address
[email protected]
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