Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 354-CO-21898-1
- Employer
- Sussex Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- Portland House,
- Town
- Worthing
- Salary
- £25,760 - £27,476 per annum
- Salary period
- Yearly
- Closing
- 02/07/2026 23:59
Employer heading
Medical HR Administrator
NHS AfC: Band 3
Come and join us
We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.
At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.
We recognise that tools like AI are becoming part of everyday life and you may choose to use them when preparing your application. We welcome this, as long as what you submit reflects your own experience, skills and voice. AI can be helpful for structuring or refining your answers, but it should not replace your own examples or create content that isn’t based on your real experience.
Our recruitment process is designed to get to know you, and we’ll explore your examples further at interview, so it’s important your application genuinely represents what you bring. You can read more about using AI in applications and interviews on our recruitment process page.
We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.
Job overview
An opportunity has arisen to join the Medical HR team at Sussex Partnership NHS Foundation Trust as a Medical HR Administrator. This is a key administrative role within a busy and supportive team, providing essential support to the medical workforce across the Trust.
The post holder will provide a comprehensive and efficient administrative service, supporting medical recruitment and employment processes from end to end. This includes work relating to consultants, resident doctors, clinical attachments and agency locums. The role plays an important part in ensuring recruitment and employment activity is delivered in a timely, accurate and compliant way, supporting safe clinical services across the organisation.
Main duties of the job
As a Medical HR Administrator, you will:
- Provide a comprehensive and efficient administrative support service to the Medical HR team
- Support end‑to‑end medical recruitment activity, from advertising through to pre‑employment checks, in line with Trust policies and NHS Employment Check Standards
- Maintain accurate electronic filing, record‑keeping and archiving systems
- Produce high‑quality correspondence including contracts of employment, conditional and unconditional offers
- Support the administration of resident doctor rotations, inductions, and exception reporting set‑up
- Assist with the coordination of Advisory Appointment Committees, including arranging meetings and preparing interview packs
- Respond to routine HR queries relating to recruitment, annual leave, sickness absence and terms and conditions, escalating complex issues where appropriate
- Provide administrative support across medical agency, substantive, fixed‑term and bank recruitment
- Work closely with colleagues across Medical HR, Medical Education and wider workforce teams
Working for our organisation
Sussex Partnership NHS Foundation Trust is a leading NHS Mental Health Trust in the South East of England. We are committed to delivering high-quality services to the patients, carers, and communities we serve.
As part of our commitment to excellence, we strive to be a place where both patients and staff feel proud to recommend our services to their loved ones.
Join us in making a difference by contributing your skills and dedication to improving the health and well-being of our communities, as well as:
- Career Growth: This role offers opportunities for development, and you will be part of a team committed to excellence in service delivery.
- Impact: Your work will directly contribute to the efficiency and quality of medical staffing services within a large NHS Trust.
- Supportive Environment: Work within a supportive team that values collaboration, attention to detail, and high standards.
Detailed job description and main responsibilities
Please see the attached job description and person specification for this role.
We recognise that candidates may choose to use AI tools when preparing their application, and this is welcomed. However, we ask that all application responses genuinely reflect you, your experience and your voice. We are keen to understand the real person behind the application.
Person specification
Qualifications
Essential criteria
- NVQ level III in a relevant subject or equivalent relevant experience (such as HR, Training or Administrative and Clerical).
Knowledge/Experience
Essential criteria
- Knowledge and experience of maintaining office systems and procedures.
- Experience of producing documents to a high standard of presentation with good accuracy.
- Experience of maintaining detailed database and spreadsheet information and staff record systems.
- Experience of working as part of a team.
- Good working knowledge of Microsoft Office packages.
Desirable criteria
- Knowledge and understanding of key issues within the NHS and/or other public sector organisations.
Skills
Essential criteria
- Ability to work to tight deadlines and deal with conflicting demands.
- Excellent communication skills with a wide range of people and organisations, at Director level, both face-to-face and on the telephone.
- Ability to consistently deliver a client focussed service, which promotes good customer service and effective working relationships.
- Ability to work on own initiative and prioritise own workload, with a supervisor available for support.
Personal Attributes
Essential criteria
- Proactive and self-motivated.
Employer certification / accreditation badges
Application numbers
Documents to download
Further details / informal visits contact
- Name
- David Kemp
- Job title
- Medical HR Team Leader
- Email address
- [email protected]
- Additional information
Carrie Stoner - Medical HR Manager - [email protected]
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