Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- 10 months (Fixed term for 10 months (from start date))
- Hours
- Full time
- Part time
- Job share
- Flexible working
- Compressed hours
- Job ref
- 354-CO-21968(F)
- Employer
- Sussex Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- Sussex Partnership NHS Foundation Trust
- Town
- Worthing
- Salary
- £25,760 - £27,476 per annum
- Salary period
- Yearly
- Closing
- 12/08/2026 23:59
- Interview date
- 25/08/2026
Employer heading
Team Administrator (Apprentice Support)
NHS AfC: Band 3
Come and join us
We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.
At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.
We recognise that tools like AI are becoming part of everyday life and you may choose to use them when preparing your application. We welcome this, as long as what you submit reflects your own experience, skills and voice. AI can be helpful for structuring or refining your answers, but it should not replace your own examples or create content that isn’t based on your real experience.
Our recruitment process is designed to get to know you, and we’ll explore your examples further at interview, so it’s important your application genuinely represents what you bring. You can read more about using AI in applications and interviews on our recruitment process page.
We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.
Job overview
· To contribute to the broad Nursing Education, Development and Professional Practice administrative agenda and to support the Department's aims of providing positive, high-quality learning experiences for students and our staff, through a range of education programmes, projects and new initiatives.
· To provide administrative support to the Department with a focus on supporting nursing apprenticeships.
· To support apprentices undertaking Nursing Associate and Registered Nursing Degree Apprenticeship at Sussex Partnership.
· To enable the delivery of highly efficient and effective administrative support services across the nursing education and development workstreams and education programmes.
· To support specific members of the team and undertake general administrative duties across the team.
This is a fixed term contract due to the funding criteria.
The post holder will be required to work from the office at Portland House in Worthing some times (approx. 2 a month but this may vary). The majority of time working from home is possible should the post holder choose.
Main duties of the job
Key duties include
- Working with other admin staff to support nursing apprenticeships and learners in the Trust.
- Managing records about nursing apprentices in the Trust.
- Supporting the Practice Educator (nursing apprenticeships) and other nursing staff in the department.
- Supporting placements with the documentation needed to support nursing apprenticeships and learners.
Please see Job Description for full details.
Working for our organisation
Sussex Partnership provides mental health and learning disability care for all age groups across Sussex.
Our values:
• People First - People are at the heart of everything we do
• Future Focused - We are optimistic, we learn and we always try to improve
• Embracing Change - We are bold, innovative and disciplined about making use of our resources to continuously improve
• Working Together - We provide services in partnership, with patients, families and others.
• Everyone Counts - We value, appreciate and respect each other
We encourage flexible working. We know that a positive work/life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, home-working, part time hours, flexible start/finish times or anything else. If it works for you and works for the role, we'll do our best to make it happen.
Detailed job description and main responsibilities
Key Result Areas:
• Provide administrative support in relation to all aspects of Nursing Education, Development and Professional Practice activity, with a focus on nursing apprenticeships.
• Drafting and responding to routine and more complex correspondence without reference to senior colleagues.
• Organising and facilitating relevant meetings, preparing the agenda and taking minutes of meetings. Ensuring agendas and relevant materials are produced accurately and distributed in advance of regular and ad hoc meetings.
• Providing excellent customer service when receiving and dealing with telephone enquiries, responding appropriately to professional and statutory agencies.
• Preparing presentation materials.
• Opening, processing and responding to incoming and outgoing mail for the team, including managing the Nursing Education, Development and Professional Practice inboxes.
• Supporting the management of diaries of the team and prioritising competing needs.
• Liaising with other directorates and staff at all levels, both internally and externally including Higher Education Institutes.
• Maintaining comprehensive filing and database systems, ensuring that all documents and correspondence are filed correctly.
• Maintaining office systems.
• To use all forms of communication – telephone, email, virtual platforms, etc - to communicate messages effectively to internal and external audiences.
• Establish effective working relationships with members of the team and other relevant staff and organisations, ensuring effective communication and continuity of information throughout the team.
• Administer timetables and action plans for various training meetings and ensure attendees are provided with this information.
• Produce training material.
• Ordering supplies as required.
• Keep up to date with developments in the training requirements of nurses, nursing associates and paramedics) in training.
• To provide support and guidance to the apprentice administrator as required.
The post holder will be required to:
Undertake any other duties as required.
Person specification
Qualifications
Essential criteria
- GCSE English GCSE Maths
- RSA Level II or equivalent experience and evidence of further practical experience or equivalent
Knowledge/Experience
Essential criteria
- Proven experience of a range of administrative and secretarial procedures
- Experience of minute taking, producing reports and complex documents
- Experience of data inputting and databases
- Experience in dealing with a variety of departments and organisations
- Experience of working as part of a team
- Experience of generating own correspondence
- Experience of developing, managing and maintaining office systems
- Experience of producing documents to a high standard of presentation with good accuracy
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Lois Nagle
- Job title
- Team Administrator
- Email address
- [email protected]
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