Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- Fixed term: 6 months (Support the Flu vaccination campaign October 2026 - March 2027)
- Hours
- Full time
- Flexible working
- Job ref
- 354-CO-21965
- Employer
- Sussex Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- Trustwide
- Town
- Worthing
- Salary
- £25,760 - £27,476 pa
- Salary period
- Yearly
- Closing
- 09/08/2026 23:59
Employer heading
Flu Administrator
NHS AfC: Band 3
Come and join us
We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.
At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.
We recognise that tools like AI are becoming part of everyday life and you may choose to use them when preparing your application. We welcome this, as long as what you submit reflects your own experience, skills and voice. AI can be helpful for structuring or refining your answers, but it should not replace your own examples or create content that isn’t based on your real experience.
Our recruitment process is designed to get to know you, and we’ll explore your examples further at interview, so it’s important your application genuinely represents what you bring. You can read more about using AI in applications and interviews on our recruitment process page.
We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.
Job overview
We are recruiting a Band 3 Flu Administrator to provide administrative and operational support to the organisation's vaccination programme, coordinating flu clinics, managing appointment bookings, maintaining accurate vaccination records, and responding to staff queries. The role supports the successful delivery of seasonal immunisation campaigns by ensuring data quality, effective communication, and efficient clinic administration while working closely with vaccinators and other healthcare professionals.
Main duties of the job
The Flu administrator will provide a full secretarial and administrative service, having daily liaison with a wide range of staff at all levels and regular contact with people who use services. The Flu Administrator will be responsible for ensuring the effectiveness of the administrative environment for the Physical Health team during the Trust flu vaccination campaign.
Working for our organisation
Sussex Partnership is one of the largest mental health trusts in the UK. We are a friendly and committed pharmacy team, who are keen to support the wellbeing of our patients and each other.
As a mental health trust Sussex Partnership places a huge focus on the wellbeing of our staff, as well as ensuring our reward packages reflect the immensely important work they do.
You can expect:
- Access to full psychological support, the wellbeing team
- Excellent supervision programmes.
- Flexible working opportunities
- Access to a host of discount schemes (including gyms, shopping, restaurants and cars)
- A position within a trust rated as Outstanding for caring and Good overall by the CQC
- Generous holiday entitlement (starting at 27 days + 8 bank holidays)
- Excellent NHS Pension Scheme
Detailed job description and main responsibilities
- To provide comprehensive and efficient secretarial support to the team; this will include handling all aspects of correspondence, including coordinating flu clinics, managing appointment bookings, maintaining accurate vaccination records and responding to staff queries.
- Liaise with other directorates and staff at all levels, both internally and externally. Ensure that all documents and correspondence are filed correctly.
- To be responsible for managing flu clinics and preparing papers for meetings concerning the Trust flu vaccination campaign.
- Organise and facilitate relevant meetings, preparing the agenda, taking minutes.
- To open and process incoming and outgoing requests for vaccination.
- To capture trust wide staff data for flu vaccination compliance and report in a timely manner
- To prepare a weekly summary of performance and flu uptake for IPG and QRMS.
Person specification
Qualifications
Essential criteria
- NVQ 3 or equivalent
- RSA 3 or equivalent experience and evidence of further practical experience or equivalent
- Good standard of secondary education; GCSE at Grade C or above or equivalent
Knowledge/Experience
Essential criteria
- Proven experience of a range of secretarial procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of working as part of a team
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Una Hobson
- Job title
- Immunisation & RGN Workforce Matron
- Email address
- [email protected]
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