Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 354-CO-21975-1
- Employer
- Sussex Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- Portland House, Worthing
- Town
- Worthing
- Salary
- £32,073 - £39,043 Per Annum
- Salary period
- Yearly
- Closing
- 27/08/2026 23:59
Employer heading
Business Administrator - Medical Directorate
NHS AfC: Band 5
Come and join us
We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.
At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.
We recognise that tools like AI are becoming part of everyday life and you may choose to use them when preparing your application. We welcome this, as long as what you submit reflects your own experience, skills and voice. AI can be helpful for structuring or refining your answers, but it should not replace your own examples or create content that isn’t based on your real experience.
Our recruitment process is designed to get to know you, and we’ll explore your examples further at interview, so it’s important your application genuinely represents what you bring. You can read more about using AI in applications and interviews on our recruitment process page.
We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.
Job overview
To ensure the maximum effectiveness of the Directorate by planning and managing the diaries and providing proficient secretarial, office management, personal assistant and support services. Responsible for the provision of efficient, effective and professional administrative service to support the Trust. Undertaking a wide range of administrative tasks as directed, maintaining excellent customer service and standards or work, in order to uphold and enhance the reputation of the Administration Services team.
Application requirement: Please send a Word document containing your personal statement and CV as one combined document to [email protected]
Applications submitted without this additional document will not be considered for interview. This is in addition to completing the NHS Jobs application form
Main duties of the job
The Business Administrator will be responsible for the provision of efficient, effective and professional administrative service to support a Director or group of Directors.
The post holder will be responsible for
▪ The day-to-day organisation of the Directorate office
▪ Knowing the overall priorities of the Executive /Director,
▪ Planning and managing diaries
▪ Scheduling and following up commitments of senior leaders
Working for our organisation
We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.
Detailed job description and main responsibilities
The day-to-day organisation of the Directorate office
Knowing the overall priorities of the Executive /Director and interpreting these priorities
Planning and managing the diary and facilitating delivery
Scheduling and following up commitments made by the Executive/ Director
Establish and use effective administrative working protocols and practices within the directorate group, whilst continually reviewing/improving the systems.
Assist the Executive/Director in developing, implementing and maintaining specific policies, protocols and related systems
Representing and making decisions on behalf of the directorate at the appropriate level as delegated by the Executive/Director
Having delegated budgetary responsibility for expenditure
Building management – health & safety (including organising fire wardens/training, first aiders etc) and ensuring safe working environment (including reporting maintenance work, overseeing cleaning).
Proactively engaging in Trust-wide policy development
Take on some of the Administration Coordinator/Manager responsibilities and work closely with management, deputising and making decisions in their absence where appropriate
The Executive Assistant/PA will work on their own initiative, with significant discretion to develop systems and will work within broad guidance from the Executive/Director
Person specification
Qualifications
Essential criteria
- Relevant degree level qualification or equivalent management/senior administration experience or diploma level plus equivalent experience
- Evidence of continuous personal and professional development
Business Administration Experience
Essential criteria
- Experience providing business or administrative support to senior managers, clinicians or multidisciplinary teams
- Experience arranging and coordinating meetings involving multiple stakeholders
- Experience preparing agendas, taking minutes and monitoring actions
- Experience managing competing priorities and working to deadlines
Desirable criteria
- Previous NHS administration experience
- Experience supporting governance meetings or committees
Skills and Attributes
Essential criteria
- Strong organisational and prioritisation skills
- Strong written and verbal communication skills
- Ability to work independently and use initiative
- Ability to build effective working relationships with a range of stakeholders
Desirable criteria
- Experience improving administrative systems or processes
Documents to download
Further details / informal visits contact
- Name
- Ann-Louise Jansson
- Job title
- Business Manager to Chief Medical Officer
- Email address
- [email protected]
- Telephone number
- 07471034318
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