Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 354-CO-21948-1
- Employer
- Sussex Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- Portland House
- Town
- Worthing
- Salary
- £28,392 - £31,157 per annum
- Salary period
- Yearly
- Closing
- 27/08/2026 23:59
Employer heading
Team Administrator / Coordinator
NHS AfC: Band 4
Come and join us
We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.
At SPFT we put people first. We’ll do everything possible to help you feel respected, valued and included. You’ll have opportunities to learn, grow and gain new experiences to support your career, with access to lifelong learning and professional development.
We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.
We recognise that tools like AI are becoming part of everyday life and you may choose to use them when preparing your application. We welcome this, as long as what you submit reflects your own experience, skills and voice. AI can be helpful for structuring or refining your answers, but it should not replace your own examples or create content that isn’t based on your real experience.
Our recruitment process is designed to get to know you, and we’ll explore your examples further at interview, so it’s important your application genuinely represents what you bring. You can read more about using AI in applications and interviews on our recruitment process page.
We’re shaping a workplace where ideas are encouraged, technology supports you and everyone has a voice in how we improve. If that sounds like the kind of organisation you want to be part of, we’d love to hear from you.
Job overview
The Clinical Governance Team are looking for a committed and enthusiastic individual to provide high-quality secretarial and administrative support to our busy and friendly team.
The successful candidate will be computer literate, with excellent attention to detail, strong organisational skills, and a commitment to consistently delivering a high-quality service.
In this role, you will act as a Team Administrator/Coordinator, requiring excellent communication skills and a proactive approach to supporting team activities. You will play a key role in ensuring governance processes run effectively, contributing to the delivery of safe, high-quality mental health care.
This post requires a flexible and adaptable approach, with the ability to prioritise and manage a varied workload. You will work both independently and as part of a team.
In return, we offer support, supervision, and development opportunities within a rewarding and impactful role.
Main duties of the job
- To provide comprehensive secretarial and administrative support to the Business Manager and wider team.
- To coordinate meetings, including preparing agendas, taking accurate minutes, and distributing documentation in a timely manner.
- To maintain and monitor staff sickness and absence records, ensuring accuracy and confidentiality of employee information.
- To use the Trust Shared Business System (Oracle) to raise requisitions, process orders, and receipt invoices as required.
- To maintain oversight of administrative processes and workflow within the team, supporting efficiency and effective service delivery.
- To consistently deliver a high-quality, service user-focused service, promoting excellent customer care and effective working relationships.
- To support clinical governance processes, including data management, reporting, and coordination of governance activity.
Please see associated Job Description and Person Specification for more details on the main responsibilities.
Working for our organisation
Welcome from our Chief Executive
Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.
So what can we offer you in return?
We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.
You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.
If you like the sound of that, then come and join our team.
Detailed job description and main responsibilities
Please see the Job Description and Personal Specifications for full details of the role and responsibilities.
Person specification
Qualifications
Essential criteria
- Good standard of secondary education; GCSE at Grade C or above.
Experience
Essential criteria
- Significant experience of working as an administrator or secretary and the procedures.
- Experience of producing documents to a high standard of presentation with good accuracy.
- Experience of generating own correspondence
- Experience of working as part of a team.
- Ability to work under pressure.
Skills
Essential criteria
- Ability to be able to plan workload associated with key meeting dates.
- Plan, organise and facilitate meetings and minute taking.
- Ability to work on own initiative and prioritise own workload.
- Ability to work to tight deadlines and deal with conflicting demands.
- Ability to learn and utilise new IT systems.
- Ability to work under pressure and take responsibility.
- Ability to use computer equipment.
Effort
Essential criteria
- Ability to be able to deal with conflicting demands.
- Ability to deal with potentially emotionally sensitive and challenging material
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Liz Chamberlain
- Job title
- Business Manager, Clinical Governance
- Email address
- [email protected]
- Telephone number
- 01903 382620
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