Job summary
- Main area
- Admin assistant
- Grade
- CHS Grade B
- Contract
- Permanent: N/A
- Hours
- Full time
- Flexible working
- Job ref
- 372-CHS1641
- Employer
- Calderdale and Huddersfield Solutions Ltd
- Employer type
- NHS
- Site
- Calderdale Equipment Service
- Town
- Ainley Bottom
- Salary
- £24,515 Per annum
- Salary period
- Yearly
- Closing
- 06/04/2026 23:59
- Interview date
- 17/04/2026
Employer heading
Administrative and Clerical Worker
CHS Grade B
CHS is able to offer a wide range of services. Our scale enables us to offer competitive rates and we have a long track record of providing high quality, customer-focused services.
We offer comprehensive estates, facilities management, medical engineering, catering solutions and procurement services supporting the provision of safe, effective healthcare to our communities. We are committed to delivering our Green Plan goals of reducing carbon emissions, air pollution, waste generation and improving recycling throughout delivery of our services. We also enable profit to go back into patient care.
CHS recognises that its staff are its greatest asset and that its business is its people. The company aims to create an environment and culture of openness, trust and honesty. We encourage and celebrate diversity because broader perspectives, skills, experience and knowledge will enrich and enhance the value we bring to each other, our clients, shareholders and other stakeholders.
Job overview
A vacancy has arisen for an Admin Assistant to work within the Cleriical team based within the equipment service based in Elland, and will be joining a dedicated team of staff.
This role involves assisting with the day-to-day operational administration in the Loan stores which includes, Client record managment, servicing and PPM managment, liasing with patients and their families, staff, other care professioinals and reception duties.
The successful candidate must be familiar with Microsoft office with basic keyboard skills. they should have good organisational skills and be able to prioritise and organise own workloads. The candidate must also have experience of working within a busy customer focused setting, office/reception environment.
This is a full-time position of 37.5 hours per week to be worked over 5 days.
You will work for Calderdale and Huddersfield Solutions Ltd (CHS) which is wholly owned by the Trust to provide specialist support services for Estates, Facilities and Procurement. As an employee of CHS you will qualify to apply for a £500 bonus (pro rata) and an additional 5 days annual leave (pro rata) (performance conditions apply)
Main duties of the job
Summary of the Role:
Working for our organisation
At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Medical Engineering, decontamination and procurement service, provides the following:
- Fully managed estate and building maintenance
- Medical engineering/equipment maintenance/ decontamination
- Procurement advice, guidance and governance
- Capital project management
- Transport
- Grounds maintenance.
- Portering
- Catering
- Cleaning (including robot and deep cleaning)
All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.
Detailed job description and main responsibilities
- To ensure that confidentiality is maintained at all times, only releasing confidential information during the course of employment to those acting in an official capacity and where appropriate.
- To carry out general office duties such as data-entry, photocopying, laminating, scanning and shredding.
- Attend and take part in team meetings and regular reviews with the line manager(s).
- To maintain the filing system, including e-filing, for the departments. Ensure the security and confidentiality of all records.
- Be able to input/extract data, using relevant electronic software. To be able to manipulate data and generate basic evaluation reports.
- Working as part of the ICES administration team performing a variety of customer service and administrative tasks as required, including dealing with requests for equipment from assessors and the general public; scheduling work; liaising with drivers and technicians to facilitate delivery of equipment; inputting data onto the IT system; invoicing.
- Responsible for supporting the ordering and purchasing of all equipment, using the Social Services finance system.
Person specification
Qualifications
Essential criteria
- A good standard of education preferably to GCSE standard or equivalent
- Experience of working within in a customer focused setting, office/admin environment
Knowledge & Skills:
Essential criteria
- Familiar with Microsoft office
- Basic keyboard skills
- Good organisational skills, ability to prioritise and organise own workloads
- Good verbal and written communication skills
- Able to complete allocated work within agreed timescales
- Ability to deal with a wide range of people both internal and external to the organisation
- Demonstrate self-motivation
- Ability to learn new skills
- Must be able to pay attention to detail and ensure work carried out is accurate
Desirable criteria
- Some knowledge of ordering and invoicing
Experience
Essential criteria
- Experience of using computer systems
- Experience of a busy office environment and used to working under pressure
- Ability to work undirected and using own judgment
- Good interpersonal and relationship building skills.
- Excellent ability to communicate effectively in writing and face-to-face.
Desirable criteria
- Experience of reception duties
- Knowledge of Daily living aids Equipment
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- John Eccles
- Job title
- Operations manager
- Email address
- [email protected]
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