Job summary
- Main area
- Admin
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday to Friday 8am to 4pm with one 9-5pm (rota))
- Job ref
- 389-25-7471264
- Employer
- Bradford Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Bradford Royal Infirmary
- Town
- Bradford
- Salary
- £27,485 - £30,162 per annum (pro rata)
- Salary period
- Yearly
- Closing
- 12/10/2025 23:59
Employer heading
Senior Medical Secretary & Team Leader
NHS AfC: Band 4
Job overview
Closing Date: 12th October 2025.
Shortlisting to take place commencing: 13th October 2025.
Interview expected to take place in the week commencing: 20th October 2025.
We have a vacancy for a Band 4 Senior Medical Secretary & Team Leader to join the Plastic Surgery department administrative team on a permanent basis. It is essential that the successful applicant is able to work effectively as part of the team supporting and assisting colleagues, whilst prioritising and managing their own workload.
Main duties of the job
For this role you will work within a multi-disciplinary team, and be responsible for a range of duties related to patient pathway management, including, but not limited to: managing outpatient and inpatient waiting lists, including arranging elective admissions and booking patients onto theatre lists; validation of patients RTT pathways, rescheduling appointments; diary management; audio transcription and word processing of clinical letters; production of reports and other correspondence as required for the Plastic Surgery services.
As well as providing a comprehensive administrative and secretarial function; the post holder will also help lead, manage, and develop a responsive administration service. This is to ensure effective and efficient management of resources to achieve national and local performance targets.
You should be literate and numerate, with excellent organizational, time management and IT skills and an ability to work without supervision.
Medical secretarial and admin experience is essential. An audio typing test will be required at interview.
You will have a high standard of communication and interpersonal skills with the ability to work with staff at all levels. You will have enthusiasm, motivation and demonstrate pride in your work.
If you feel you have the skills, experience and drive that it takes to be part of a Trust whose mission is to provide safe, high quality healthcare at all times to its population, we look forward to you application.
Working for our organisation
Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:
- We value people
- We are one team
- We care
We’re keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.
Detailed job description and main responsibilities
Please see attached for the job description document for this post for further details in regards to the main responsibilities of the role.
There will be an opportunity for interested candidates to join an MS Teams Meeting on Tuesday 7th October at 12.30 pm when there will be a short presentation by Oliver Swift, Service Manager, on the services provided by the Plastic Surgery Department, followed by a Q&A session. This will give potential candidates a chance to ask any questions about the role. Please contact [email protected] to register your interest to attend this MS Teams event.
Person specification
Experience
Essential criteria
- Previous Medical Secretarial Experience
- Experience in developing and implementing administrative systems, processes and procedures
Desirable criteria
- Line Management/supervisory experience including recruitment, appraisal, etc
Skills
Essential criteria
- Literacy and Numeracy skills
- Excellent verbal and written communication skills
- Excellent people management skills
- Ability to achieve thoroughness and accuracy when accomplishing a task
Desirable criteria
- Shorthand
Knowledge
Essential criteria
- Sound knowledge and understanding of Microsoft Office packages, including Excel and Power-point, internet, e-mail etc…
- Knowledge of Patient Administration System (or equivalent system)
- Knowledge of Medical Terminology
- Working knowledge of Trust’s Access Policy and other National/Local targets ie. Cancer, RTT, non-applicable, planning and management of in-patient and outpatient waiting lists.
Qualifications
Essential criteria
- Educated to GCSE standard*
- Vocational qualification level 3 or equivalent experience
Desirable criteria
- Medical Secretary Diploma
- Advanced secretarial qualifications
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Lucy Wiltshire
- Job title
- Admin Team Manager
- Email address
- [email protected]
- Telephone number
- 01274 36 2719
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