Detailed job description and main responsibilities

•    Take responsibility for the receipt, recording and processing of protocol amendments for research studies. Liaise with the wider team/clinicians to ensure amendments are processed, approved and implemented within deadline dates. 
•    Ensure the accurate and timely entry of data onto the internal research database and study set up data on the EDGE database. Attention to detail and accuracy is a key feature of this role.
•    Attend regional update meetings for EDGE database and disseminate information to the team as required.
•    Provide EDGE training to the wider team, including all new starters, become the point of contact for EDGE related queries.
•    Assist in the collection of data for the Trusts internal monitoring governance process. 
•    Co-ordinate the in-house GCP compliance database, issuing of timely reminders and escalation process.
•    Plan, create and manipulate reports from the current databases to provide information for internal and external reporting to funding and regulatory bodies, such as the Department of Health.
•    Ensure appropriate confidentiality is maintained at all time and ensure the storage of records and information always in accordance with the Data Protection Act.
•    Be able to deal effectively with queries relating to data and information. 
•    Oversee the distribution/collation and timely reporting of the Patient Research Experience Survey (PRES)
•    Oversee the DATIX database, following the departments internal process for escalation.
•    Produce and disseminate the research department quarterly newsletter, overseeing collation of items to be included.
•    Manage all communications/adverts for the Research Team, liaising with the Trust Communications Department when required.
•    Assist in accurately maintain the departmental intranet/internet pages, ensuring it is always current and up to date.
•    Maintain the staff Research Champions database, ensuring it is current and up to date and be the point of contact for Patient Research Champions.
•    Manage correspondence, e-mails and other research documentation. 
•    Accurately maintain information systems, filing and databases to ensure a complete audit trail for trials.
•    Receive and deal with incoming telephone calls in a polite and professional manner, re-directing or taking messages and using initiative to deal directly with queries where appropriate. 
•    Provide administrative support for meetings including minute taking, preparing agendas and following up actions and booking meeting rooms/venues.
•    Provide support to the R&D Lead as required.
•    Provide oversight to junior administrative support staff/apprentices as required by the Research Manager/R&D Lead
•    Keep up to date with developments in research governance and maintain GCP compliance. 
•    The post holder will demonstrate the ability to manage their own administrative caseload.
•    Assist the research team with the set-up of a new study, liaising with clinicians, support departments, other healthcare professionals and trials units as required. This includes the collation of documentation in preparation for local approval.
•    Assist in the preparation of any audit of trial activity which may be undertaken by internal or external agencies, ensuring that everything requested is made available to the auditors when they arrive on site.
•    Oversee the preparation of all trial documentation and correspondence for the purposes of archiving, ensuring accuracy and attention to detail.
•    The post holder will always act in a professional manner when dealing with colleagues, patients, their relatives, and representatives from both external and internal sources.
•    Any other duties of a similar nature as requested by the Research Manager/R&D Lead
•    Use initiative and identify any training needs.