Job summary
- Main area
- Trauma & Orthopaedics
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Part time - 22.5 hours per week
- Job ref
- 372-SURG2071
- Employer
- Calderdale and Huddersfield NHS Foundation Trust
- Employer type
- NHS
- Site
- Calderdale Royal Hospital
- Town
- Halifax
- Salary
- £28,392 - £31,157 per annum pro rata
- Salary period
- Yearly
- Closing
- 20/04/2026 23:59
- Interview date
- 25/04/2026
Employer heading
Medical Secretary
NHS AfC: Band 4
Calderdale and Huddersfield NHS Foundation Trust (CHFT) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics.
We are committed to recruiting to our values. Leading One Culture of Care underpins our values by creating an environment, tone and behaviours across all parts of the Trust that are fundamentally rooted in compassionate care.
We are open to considering a wide range of flexible working arrangements. There are opportunities to flex the days of the week, hours and times of work and place of work including: part-time, job-share, flexible working hours and the possibility to work from home when appropriate. Please talk to us during the interview process to discuss any flexibility that you may require.
We received our Silver Award from the Defence Employer Recognition Scheme which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we provided its statement of intent to support all Defence personnel and we welcome application to work for us.
Our Future Plans
The Department of Health and Social Care has awarded capital funding to invest in local health services at both Calderdale Royal Hospital and Huddersfield Royal Infirmary. This is a significant investment and an opportunity to enhance services for our populations in Calderdale and Huddersfield and West Yorkshire for generations to come. To find out more, please visit https://future.cht.nhs.uk/
Job overview
Medical Secretary with experience of using EPR/PPM/Bluespier/KP+ scheduling patients for theatre, booking outpatient appointments, knowledge of IPT's, being able to prioritise workload and to be a team player.
The post is based within the orthopaedic department.
The post holder will provide secretarial support to the department Consultants, designated medical staff and their teams.
The postholder will be responsible for maintaining records both manually and on a computer system and demonstrate the ability to handle sensitive and confidential patient information, ie clinical letters, investigations and results.
The postholder acts as the first point of contact for all the forms of communication for the Consultants and medical team from GP's, patients and relatives, other hospitals.
Main duties of the job
Typing of clinic letters. Booking appointments from the ASI list.
Acting as link between patients, GP's, wards and theatres.
Scheduling patients on Bluespier in house system.
Validating patient pathways.
Covering for other Secretaries whilst on leave/sickness.
Working for our organisation
We employ more than 6,500 staff who deliver compassionate care from our two main hospitals, Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, health centres and in patients’ homes. We also are incredibly proud to have almost 150 volunteers here at CHFT.
We provide a range of services including urgent and emergency care; medical; surgical; maternity; gynaecology; critical care; children’s and young people’s services; end of life care and outpatient and diagnostic imaging services.
We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza.
We continue to modernise and invest in our health services to build on our strong reputation. Foundation trusts are public leaders in improving quality in health services. They are part of the NHS – yet decisions about what they do and how they do it are driven by independent boards. Boards listen to their Council of Governors and respond to the needs of their members – patients, staff and the local community.
Foundation trusts provide what the health service wants, yet are also free to invest quickly in the changes to the local community needs, in striving to be the best, and in putting their patients first.
Detailed job description and main responsibilities
The postholder will be responsible for maintaining records both manually and on a computer system and demonstrate the ability to handle sensitive and confidential patient information, ie clinical letters, investigations and results.
The postholder acts as the first point of contact for all the forms of communication for the Consultants and medical team from GP's, patients and relatives, other hospitals.
Person specification
QUALIFICATIONS / TRAINING
Essential criteria
- RSA III (or equivalent) typing/word processing and competent audio typing skills
- Significant experience in busy office environment
- Understanding of medical terminology
- GCSE England and Maths grade 9-3 (A*-D)
Desirable criteria
- Willing to undertake further development/training in all aspects of waiting list management
- ECDL/NVQ2 in Business Admin/Customer Service or equivalent
KNOWLEDGE, EXPERIENCE & EXPERTISE
Essential criteria
- Knowledge of National and Local guidelines on waiting list key standard targets
- Excellent communication skills
- Waiting list management/scheduling experience
- Knowledge of software packages, excel, word, KP+
- Knowledge of EPR and Bluespier
Desirable criteria
- The ability to communicate at all levels with tact and diplomacy
COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES
Essential criteria
- The ability to work as part of a team
- Maintain confidentiality at all times
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jo Helliwell
- Job title
- Pathway Manager
- Email address
- [email protected]
- Telephone number
- 07502619467
- Additional information
Angela Farrell Operations Manager
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