Job summary
- Main area
- Medicine
- Grade
- NHS AfC: Band 3
- Contract
- 12 months (Fixed term)
- Hours
- Part time
- Flexible working
- Job ref
- 372-MED2418
- Employer
- Calderdale and Huddersfield NHS Foundation Trust
- Employer type
- NHS
- Site
- Huddersfield Royal Infirmary (& Calderdale Royal Hospital)
- Town
- Halifax/Huddersfield
- Salary
- £24,937 - £26,598 pro rata
- Salary period
- Yearly
- Closing
- 15/06/2025 23:59
- Interview date
- 27/06/2028
Employer heading
Medical Secretary
NHS AfC: Band 3
Calderdale and Huddersfield NHS Foundation Trust (CHFT) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics.
We are committed to recruiting to our values. Leading One Culture of Care underpins our values by creating an environment, tone and behaviours across all parts of the Trust that are fundamentally rooted in compassionate care.
We are open to considering a wide range of flexible working arrangements. There are opportunities to flex the days of the week, hours and times of work and place of work including: part-time, job-share, flexible working hours and the possibility to work from home when appropriate. Please talk to us during the interview process to discuss any flexibility that you may require.
We received our Silver Award from the Defence Employer Recognition Scheme which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we provided its statement of intent to support all Defence personnel and we welcome application to work for us. Find out more - Why Choose CHFT?
Our Future Plans
The Department of Health and Social Care has awarded capital funding to invest in local health services at both Calderdale Royal Hospital and Huddersfield Royal Infirmary. This is a significant investment and an opportunity to enhance services for our populations in Calderdale and Huddersfield and West Yorkshire for generations to come. To find out more, please visit https://future.cht.nhs.uk/
Job overview
We require a Band 3 Medical Secretary based at Huddersfield Royal Infirmary within oncology services - there may be potential to be requested to work cross site/directorate subject to service needs.
We have a large diverse team who cover all of Medicine's Services.
Please evidence how you meet the criteria for this role on your application.
Main duties of the job
An opportunity has arisen for a Band 3 Medical Secretary to join the team within Oncology, Medical Division,
- Autonomous working but also part of a larger team.
- The applicant must have extensive secretarial experience in an office environment and preferably medical terminology. As the role will involve large volumes of typing they must have previous experience of audio and touch typing and be able to prioritise conflicting and demanding workloads.
- The successful applicant must possess excellent communication skills and have the ability to work well in a team.
- The successful applicant should possess RSA II Word processing or equivalent and have a good standard of general education with the desire to learn new skills and undertake training. Experience of EPR systems would be beneficial as would experience in an NHS setting.
Working for our organisation
Calderdale & Huddersfield NHS Foundation Trust (CHFT) is a dynamic and successful organisation with a strong organisational and personal development focus. With over 5,500 employees and a turnover of £310 million, the Trust provides a comprehensive range of secondary care services to the people of Calderdale and Huddersfield and has an exceptional reputation for service delivery. The Foundation Trust aims to design and implement services, policies and measures that meet the diverse needs of our service, population and workforce, ensuring that none are placed at a disadvantage over others.
Please note these posts could be based at CRH or HRI and that all posts have an expectation of working cross site between Huddersfield Royal Infirmary and Calderdale Royal Hospital services subject to service needs as required.
Detailed job description and main responsibilities
Large volumes of administrative duties, audio typing, EPR, ESR, diary management, telephone communication, patient pathway review, incomplete outcomes in clinic, correspondence management across two systems, accuracy is essential. Actively work as part of a larger team, and support subject to service needs. Post, email, cover for colleagues in other services. Work closely with consultants & clinicians as well as management. Be the first point of contact for patients, GP's & other Trusts. Cover if the situation arises for other services, arrange and minute meetings if required, and any other duties.
See job spec and ensure you give clear examples how you meet the criteria and evidence your skill set as you will be scored on this.
Person specification
Qualfications/Training
Essential criteria
- GCSE English and Maths grade 9-3 (A*-D)
- Accurate keyboard skills to RSA 2 or equivalent.
- Evidence of commitment to organisational and individual development and undertake all mandatory training where required
Desirable criteria
- ECDL/NVQ2 in Business Admin/Customer Service or equivalent
Knowledge, experience & expertise
Essential criteria
- Experience in an office environment
- Experience of using computer programmes e.g. Word, Excel, Outlook
- Experience of working to deadlines and targets
- Ability to organise and prioritise own workload
- Must have good and accurate inputting skills
- Experience of audio/touch typing with speed and accuracy
- Awareness of confidentiality
- Medical terminology
- Knowledge of IT software including email, internet, databases, thinkpads and presentations
Desirable criteria
- Experience of working in an NHS environment
- Awareness of Local and National NHS guidelines
- Understanding of Trust policies and their impact on service delivery
- Experience of ESR & EPR systems
- Experience of facilitating and minuting meetings
Communication & relationships
Essential criteria
- Excellent written and verbal communication skills
- Professional and positive attitude
- Flexible and adaptable
- Approachable and supportive to others
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Samantha Croll
- Job title
- Operations Manager
- Email address
- [email protected]
- Telephone number
- 07385398618
If you have problems applying, contact
- Address
-
Workforce and Organisational Development
Acre Mill
Acre Street
Lindley
Huddersfield
HD3 3EB
- Telephone
- 01484 343369
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