Job vacancy: Recruitment Administration Support, Calderdale and Huddersfield NHS Foundation Trust, Huddersfield

Job summary

Main area

Recruitment

Grade

NHS AFC: Band 2

Contract

12 months (1 x 12 months Fixed Term Contract and 1 x 6 month Fixed Term Contract)

Hours

Full time
Flexible working

37.5 hours per week (Up to 37.5 hours per week)

Job ref

372-CORP2013-A

Employer: Calderdale and Huddersfield NHS Foundation Trust
Employer type: NHS
Site: Acre MIll
Town: Huddersfield
Salary: £24,465 per annum, pro rata
Salary period: Yearly
Closing: Today at 23:59
Interview date: 14/01/2026

Recruitment Administration Support

NHS AFC: Band 2

Calderdale and Huddersfield NHS Foundation Trust (CHFT) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics.

We are committed to recruiting to our values. Leading One Culture of Care underpins our values by creating an environment, tone and behaviours across all parts of the Trust that are fundamentally rooted in compassionate care.

We are open to considering a wide range of flexible working arrangements. There are opportunities to flex the days of the week, hours and times of work and place of work including: part-time, job-share, flexible working hours and the possibility to work from home when appropriate. Please talk to us during the interview process to discuss any flexibility that you may require.

We received our Silver Award from the Defence Employer Recognition Scheme which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we provided its statement of intent to support all Defence personnel and we welcome application to work for us.

Our Future Plans

The Department of Health and Social Care has awarded capital funding to invest in local health services at both Calderdale Royal Hospital and Huddersfield Royal Infirmary. This is a significant investment and an opportunity to enhance services for our populations in Calderdale and Huddersfield and West Yorkshire for generations to come. To find out more, please visit https://future.cht.nhs.uk/

Detailed job description and main responsibilities

• Administer the recruitment and selection process from vacancy control to offer, including; maintaining recruitment files, monitoring shortlisting and appointment outcomes, arranging interviews and ensuring pre employment checks are completed in accordance with statutory requirements and agreed Trust policies.

• Input personal details for newly appointed staff promptly and accurately onto the Trust’s Electronic Staff Record.

• Responsible for the administration of the NHS Jobs website (e-recruitment) and Trac (recruitment system)

• Provide administrative support to the corporate induction programme ensuring all new starters receive a high standard of on-boarding.

Person specification

QUALIFICATIONS AND TRAINING

Essential criteria

English and Math GCSE grade 9-2 (A*-E) or equivalent or high level of literacy and numeracy skills demonstrated within application
Evidence of self-development

Desirable criteria

NVQ Level 2 in Business Administration or equivalent

KNOWLEDGE, EXPERIENCE & EXPERTISE

Essential criteria

Experience within an office environment
Experience in a role requiring the demonstration of high quality customer service
Working knowledge of Microsoft Office applications

Desirable criteria

Basic knowledge recruitment and selection procedures
Use of the NHS Electronic Staff Record
Use of NHS Jobs
Experience within a Human Resources environment
A basic understanding of the NHS
Use of Trac recruitment system

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)

Essential criteria

Able to prioritise workload and take own initiative
Good verbal and written communication skills
Able to complete allocated work within agreed timescales
Able to deal with a wide range of people across all levels of the Trust and external to the organisation
Demonstrate self-motivation and ability to learn new skills

Our vision is to provide One Culture of Care for one another in order that we can provide compassionate care for the people who use our services. We are passionate about creating a workplace where we work together to get results, encouraging colleagues to have their say, in order to co create the change we want to see. We take pride in the diversity of our workforce that’s why we encourage applications from all. Reasonable adjustments will be made for disabled applicants.

We understand that more applicants are using AI technology to help with their applications. While these tools can be useful, they cannot fully capture your skills, knowledge, and experience. It’s important that you personalise your application. Relying solely on AI is not recommended, as it may reduce your chances of success. Our screening process is thorough, so if you have used AI, please make sure to disclose this on your application form.

Please ensure your application is submitted with referees who can verify your employment/education history over the last three years and include valid email addresses for them. We will request electronic Factual Employment References from your previous employers. These references will be requested before you are issued with an unconditional offer of employment letter.

Candidates who require a Skilled Worker visa to work in the United Kingdom can determine the likelihood of obtaining a Certificate of Sponsorship for this position by assessing their circumstances against the criteria specified on the Check if you need a UK visa - GOV.UK website. We encourage all applicants to review these criteria carefully to understand their eligibility for sponsorship.

If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system. The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

You may be required to undertake a DBS. The Trust will administer the DBS check on your behalf and will recover the cost (Enhanced £54.40, Standard £26.40 or Basic £26.40) from your salary when you commence in post (including Internal staff). You will also be required to participate in the DBS Update Service and pay the £16 cost per year. This is a condition of your employment.

CHFT is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.

If you have any questions please contact [email protected] for assistance.