Job vacancy: Lead Manager for Clinical Audit, Informatics & Records, Yorkshire Ambulance Service NHS Trust, Sheffeild

Job summary

Main area: Lead Manager for Clinical Audit, Informatics and Records
Grade: Band 7
Contract: Permanent
Hours: 37.5 hours per week (Full time, Flexible working, Home or remote working)
Job ref: 174-LMCAIR-030425

Employer: Yorkshire Ambulance Service NHS Trust
Employer type: NHS
Site: Europa Health Records
Town: Sheffeild
Salary: £46,148 - £52,809 Per Annum
Salary period: Yearly
Closing: 27/05/2025 23:59

Lead Manager for Clinical Audit, Informatics & Records

Band 7

Detailed job description and main responsibilities

Analytical and Judgemental Responsibilities

The post holder will undertake review of clinical audit reports highlighting relevance undertaking the evaluation and quality review of all clinical audits prior to publication.

They are responsible for the review and update of health record completion guides and clinical audit and record keeping policies.

They will evaluate the impact of ePR and review the access to the portal, review of all unfinalised records and creating reports

They will identify incidence of patient safety or other risks; escalate these to clinical and operational teams to ensure patients remain safe in our care.

Undertake a review of all clinical audits and issues from clinical cases to provide recommendations for the trust to adopt for improvement

Review of SOP and system processes to ensure they are current and fit for purpose

Provide guidance on the use of data presentation and relevance in use of graphs / infographics

Planning and Organisational Responsibilities

Plan own workload and support others to deliver objectives.

Undertake meaningful staff PDR and review ensuring the teams are well developed and fit for the role.

Ensure there is adequate staff capacity to undertake the audit programme or other quality standards, escalating to line manager when there are risks or other challenges.

Develop a planner for and delivery of reports and updates to ensure these are timely, instate monitoring of actions for improvement as requested

Oversee the adherence to the clinical audit programme monitoring monthly and adapting to organisational requirements

Direct the processing of clinical records both current and archived ensuring the system is functional

Organise meetings with internal and external partners including: team meetings and CQDF and HQIP (YEARN)

Ensure relevant reports are available for trust meetings

Policy and Service Development Responsibilities

Work with the HofCE to develop policies related to audit and health records

Plan and implement service developments for the local improvement of ACQI/medicines and other clinical audits. This will include outlining service developments for training and education or changes to local practice where outlined within findings of an investigation

Responsible of highlighting good practice for Ambulance Systems Indicators (AmbSYS) and Clinical Outcomes (AmbCO) and sharing learning with others

Ensure you provide the opportunity for the teams to develop by undertaking quality appraisals.

Financial, Physical and Information Resource Responsibilities

To ensure all NHS resources are utilised to best effect including use of staff time e.g. use of Ms Teams for meetings limiting travel

Signoff of travel and other expenses; manage overtime, keeping within budget

Ensure requests for data and reports are utilised effectively and are shared with relevant teams through access direct via CIA folders etc.

Follow Trust procedure in relation to the reporting of adverse incidents of reported equipment failure, drug error, and other adverse events.

Prioritise own work load with that of the team to provide efficient cover for the role and achieve Trust objectives for audit and records processing

Develop a structure to work delivery that maximises efficiency and supports the staff to undertake their role in the best possible environment

Research and Audit Responsibilities

Support the development of systems to capture and audit information that highlights clinical performance issues

Provide clear direction for the development of the Clinical audit programme and the support of clinical audit

Undertake audits of SOP adherence, records use and department processes

To remain cognisant of all updates and research and developments being undertaken by the trust related to clinical practice

Support the YAS research department in providing information and gathering data

Leadership, Management, Training and Supervision Responsibilities

Maintain Audit expertise and professional credibility within the role, and demonstrate an awareness of current practice

Demonstrate ability and expertise in undertaking clinical investigations through clinically relevant and current records review, clear questions, supported staff, well-informed reports

To develop and professionally present information at a number of forums including coroners; family briefings and mortality and LIR groups.

To provide a local leader presence supporting IPC and inspections for improvement and other service audits

Support and develop the teams of staff they are responsible for, ensuring they are supported in their role. The working environment is safe and adheres to working practices

Person specification

Qualifications, Skills, Experience

Essential criteria

• Expert in applying and sharing the clinical audit methodology across an organisation
• Has experience of managing staff and a department budget
• Self-motivated, able to prioritise own work and tasks to meet the needs of the organisation
• Competent in report writing; analysis and presenting recommendations
• Experienced in leading, supervising and coaching members of staff
Qualification in or specialist knowledge of clinical data analytics and data presentation
• Professional Audit/Research qualification - Masters or Equivalent Knowledge

Desirable criteria

• Has worked in or with clinical records processing including working with data storing and retrieval systems

Yorkshire Ambulance Service NHS Trust is committed to having a diverse and inclusive workforce which reflects the communities and patients we serve across the Yorkshire region. Our ambition is to work together to promote a more inclusive environment, which attracts candidates from all sections of the community and signals our commitment to embracing diversity and promoting inclusivity.

As an inclusive organisation we welcome applicants irrespective of people’s age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We particularly encourage applications from people who are underrepresented within our sector, including people with lived experienced from Black, Asian and minority ethnic backgrounds, people from the LGBT+ community, people with caring responsibilities and people with disabilities. We have policies and procedures in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including an invitation to the first stage of the selection process, for applicants who meet the essential criteria for the job vacancy, and consideration of reasonable adjustments for people who have a disability under the “Disability Confident Scheme”.

Please note the salary range stated in advertisements is calculated on a pro rata basis if the vacancy is part time.

Please note, certain benefits above may differ for zero hours workers, including annual leave entitlement, which is determined in line with working time directive regulations.

Disclosure and Barring Service

Yorkshire Ambulance Service NHS Trust is committed to safeguarding & promoting the welfare of children & vulnerable adults. Many of our posts are subject to a Disclosure & Barring Service check (DBS). Should this position be subject to a DBS check the cost will be recovered from your salary as a one-off payment. Currently the charges made by the Disclosure and Barring Service (incl. application fee) are £54.40 for an enhanced check and £26.40 for a standard check.

Any correspondence regarding an application will be sent electronically via the Trac Jobs Website to the email address that was provided at the time of the application. It is important, therefore, that you read your emails on a regular basis and respond as necessary.

The Yorkshire Ambulance Service Trust reserves the right to close adverts before the published closing date due to high volumes of applications received.

Please note, the selection processes at Yorkshire Ambulance Service are in place to ensure we recruit candidates with the right skills and values, please be advised that the use of Artificial Intelligence (AI) in applications are monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesn’t accurately reflect their skills, and you will be required to declare on your application if AI has been used before submitting your application.

Our values underpin everything we do and how we do it; Kindness, Respect, Teamwork, Improvement.