Job summary
- Main area
- Administration
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 22.5 hours per week (Must be available to work on Thursday mornings)
- Job ref
- 453-25-7474065
- Employer
- Bradford District Care NHS Foundation Trust
- Employer type
- NHS
- Site
- new mill
- Town
- saltaire
- Salary
- £27,485 - £30,162 Per Annum Pro Rata
- Salary period
- Yearly
- Closing
- 21/09/2025 23:59
- Interview date
- 30/09/2025
Employer heading
IPS Service Administrator/Data Support
Band 4
Bradford District Care Trust is an award-winning Trust that provides a range of innovative services that have been recognised as best practice nationally. As a provider of care for people of all ages who have mental and/or community health needs we are dedicated to providing a high-quality service, close to where people live and as much as possible tailored to an individual’s needs.
As a provider of care for people of all ages who have mental and/or community health needs we are dedicated to providing a high-quality service, close to where people live and as much as possible tailored to an individual’s needs.
Job overview
We are seeking a motivated and detail-oriented individual to join our Individual Placement and Support (IPS) team as a Service Administrator/Data Support. This is an exciting opportunity to contribute to a dynamic and impactful service that supports people with mental health needs into employment.
You will play a key role in supporting the day-to-day running of the IPS service, with a focus on data handling, audit, and administrative support. This role is ideal for someone who thrives in a busy environment, enjoys working with data, and is passionate about making a difference.
Closing Date: 21st September 2025
Shortlisting Date: 24th September 2025
Interview Date: 30th September 2025
Main duties of the job
- Provide administrative support including document production, stock ordering, and email monitoring.
- Input and manage data on clinical systems and spreadsheets.
- Support audits, service evaluations, and reporting to stakeholders.
- Assist with the preparation of reports for the IPS Steering Group.
- Maintain effective file management and office systems.
- Communicate with clinicians and health professionals using e-technologies.
- Contribute to service improvement and communication initiatives.
- Support the development of Trust-approved communication materials.
Working for our organisation
Everything we do is underpinned by our core values: -
We Care - We act with respect and empathy, and always value difference
We Listen - We understand people’s views and respond to their individual needs
We Deliver - We develop and provide excellent services and support our partners
We will consider a variety of flexible working arrangements to enable staff to balance their work and home lives and support staff by offering a fantastic range of benefits including :
Increase mileage rates for > 3500
A wide range of health and wellbeing support packages
A range of internal and external development and learning opportunities
Plus many more.
We are also proud to pledge our support to the Armed Forces and hold a Bronze Award in the Defence Employer Recognition Scheme.
BDCFT is dedicated to environmental and social sustainability by delivering on the commitments within our Green Plan. All staff are actively encouraged and supported to participate in training and to identify and implement sustainable quality improvement across all service areas and activities.
Please note that the Trust reserves the right to close the vacancy before the closing date if a sufficient number of applications are received. It is in the candidate’s best interest to apply as soon as possible
Detailed job description and main responsibilities
Please read the attached Job description and person specification for further details about this role.
Right to Work in the UK
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trust’s eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly
Person specification
Qualifications
Essential criteria
- • OCR Level 2 Text Processing Award, RSA 11 or equivalent
- • ICDL Level 2 Qualification or equivalent
Desirable criteria
- • Business admin qualification level 3
Knowledge
Essential criteria
- • Competent in the use of Microsoft Office Software, including excel and Teams
- • Knowledge of research, audit and service evaluation methods
- • Competent in data collection, collation and analysis utilising statistical packages
Experience
Essential criteria
- • Administration/office experience i.e. diary management, electronic filing systems, meeting preparation, note taking, collating and presenting information etc
- • Providing administrative or secretarial support to a high level of independence
- • Experience of setting up and maintaining administrative systems and processes
- • Experience of organising competing demands and workloads
Desirable criteria
- • Administration/office experience supporting senior management/clinical functions within the public sector.
Skills
Essential criteria
- • Ability to work autonomously and proactively
- • High level of attention to detail and quality of work
- • Able to prioritise work effectively and deal with non-routine tasks under pressure
- • Good interpersonal and communication skills
Desirable criteria
- • Audio typing.
ATTITUDE AND APPROACH
Essential criteria
- Performance Driven
- Flexible and adaptable to change
- Highly professional with a positive manner
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- Jane Bridges
- Job title
- IPS Service Manager
- Email address
- [email protected]
- Telephone number
- 07752065308
- Additional information
If you would like to join a lunch time teams meeting on Sept 19th 12-12:45 to meet some of the team, find out a little bit more about the IPS Service and ask any questions, then please email: [email protected] and request to be added to the invite list.
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