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Job summary

Main area
HR Operations
Grade
Band 3
Contract
Permanent
Hours
  • Part time
  • Flexible working
22.5 hours per week
Job ref
269-SFT9289
Employer
Salisbury NHS Foundation Trust
Employer type
NHS
Site
Salisbury NHS Foundation Trust
Town
Salisbury
Salary
£24,937 - £26,598 Per anum Pro rata
Salary period
Yearly
Closing
31/08/2025 23:59

Employer heading

Salisbury NHS Foundation Trust logo

Medical Workforce Administrator

Band 3

 


Job overview

The Medical HR Administrator is responsible for providing general administration support to the Medical Workforce Team and the Guardian of Safe Working.

The post holder will be expected to work flexibly within the team liaising closely with all members of the Medical Workforce Team, Guardian of Safe Working, Medics and with key stakeholders outside of the Medical Workforce Team.

Main duties of the job

To set up and maintain Allocate records for all Resident Doctors and LED doctors on commencement with The Trust.

Act as a point of contact and liaise with host employers (such as GP practices and Psychiatry placements) to collate sickness information and record on Medics Health Roster.

Run sickness absence reports as required and initiate management action where necessary.

Assist with the general administration of the Consultant / SAS Job Planning system.

To arrange, attend and minute the Resident Doctor Forum quarterly (and any extraordinary meetings that may arise) including sending diary invitations and collating agenda items.

To deal with incoming telephone / MS Teams calls and e-mails via the Medical HR inbox, Answering Medical specific queries, taking clear messages when required and providing information and support as appropriate, referring to other team members where needed.

To assist as required with the Resident Doctors induction held on the 1st Wednesday of the month approximately 6 times per year (early start 7:30 am).

To provide non-complex advice on a range of processes for medical staff.

The work may at times be unsupervised. The postholder will maintain own diary and organise and prioritise own work and report data as required. 

To provide cross-cover (appropriate to band) within the Medical HR team, ensuring a seamless and quality service is provided to our stakeholders.

Other associated duties as may be required.

Working for our organisation

We are an acute Trust, rated “Good” by the CQC, with a track record of high performance providing regional and super regional specialist services such as: Burns, Plastics & Reconstructive Surgery, Wessex Regional Genetics Laboratory, Wessex Rehabilitation, Spires Cleft Centre and the Duke of Cornwall Spinal Treatment Centre. We have about 470 beds and employ over 4000 staff.

We support flexible working and will consider requests taking into account the needs of the service.  We think working here is pretty rewarding.  You can access a range of NHS discounts, receive a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme. On-site benefits include car parking (fee applies), leisure centre, day nursery and holiday play scheme. 
 
Salisbury is an attractive place to live and work and really gives you the best of everything.  With easy access to London and local airports, the city of Southampton is only a short train or car journey away or if you prefer the sea, Bournemouth is also accessible.  Don’t just take our word for it, why not explore what Salisbury has to offer by visiting www.experiencesalisbury.co.uk

 

Detailed job description and main responsibilities

Please see attached Job description and person specification for full details of roles and responsibilities.

Person specification

Education, Qualifications & Training

Essential criteria
  • GCSE’s in Maths and English grade 4 (C) or above
  • Excellent customer service skills; face to face, telephone and via email. With the ability to communicate in a calm, friendly, professional, and courteous manner
  • Experience of prioritising work and responding flexibly, particularly in respect of administration processes with unexpected/ unpredictable changes to work deadlines
Desirable criteria
  • Knowledge of Resident Doctors terms and Conditions
  • Understanding of NHS systems and process, specifically exception reporting
  • Knowledge of Exception reporting

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardApprenticeships logoNo smoking policyDisability confident leaderImproving working livesCare quality commission - GoodArmed Forces Covenant Gold AwardHappy to Talk Flexible WorkingWe Work FlexiblyNational Preceptorship for Nursing Quality Mark 2024People Promise

Documents to download

Apply online now

Further details / informal visits contact

Name
Claire Richardson
Job title
People Business Partner
Email address
[email protected]
Telephone number
01722 429345
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