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Job summary

Main area
Clinical Research
Grade
NHS AfC: Band 3
Contract
18 months (Fixed Term)
Hours
Part time - 30 hours per week
Job ref
249-7254153
Employer
Great Western Hospitals NHS Foundation Trust
Employer type
NHS
Site
Great Western Hospital
Town
Swindon
Salary
£24,937 - £25,674 per annum pro rata
Salary period
Yearly
Closing
28/07/2025 23:59

Employer heading

Great Western Hospitals NHS Foundation Trust logo

Clinical Research Administrator

NHS AfC: Band 3

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital. 

Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.

We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.

The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.

If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.

Job overview

The Research & Innovation Team is a busy department, offering support to many academic and commercial reserach trials either in progress or in set-up. We are also aiming to begin to undertake more ‘home-grown’ research. In order to ensure we are compliant with the requirements of the projects, national research policy guidelines, and Good Clinical Practice (GCP) guidelines., we are looking for an enthusiastic, organised and methodical individual to provide direct administrative support to the clinical delivery team.

Main duties of the job

Working within research is a challenging yet rewarding role which involves supporting projects that will potentially impact on patient treatments of the future.  There will be a requirement to work within a wide range of specialties; therefore, this role requires a high degree of flexibility, confidence and self-motivation. The responsibilities of this role will include day to day office admin, supporting the clinical team in the preparation of patient research visits, data input and ensuring robust maintenance of research documentation.  

Working for our organisation

Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.

Detailed job description and main responsibilities

  1. Work with the lead Research Nurse/OT/AHP to ensure that the Investigator site files are maintained with strict version control according to regulatory requirements.
  2. Produce participant/recruitment packs for studies and trials. Ensuring clinical research delivery team have 
    all the necessary documents to hand for patient clinics in a timely and organised manner.
  3. Liaise closely with the research nurses to ensure study visits are booked accurately and according to the visit type stipulated in the research protocol.
  4. To assist in the collating all required documents for research project applications in line with the relevant R&I process ensuring required signatures are obtained where necessary.
  5. To maintain R&I information resources including notice-boards, information packs and handbooks
  6. To assist with the ordering of all stationery and medical supplies for research staff using the appropriate 
    procurement system.
  7. Maintain office filing and creating new study folders
  8. To understand and assist with the close-down and archiving of completed research projects in conjunction with other team members or when advised to do so by the Lead R&I Facilitator in line with the current relevant R&I procedure.
  9. To maintain confidentiality of all research information.
  10. Identify improved ways of working and propose changes to practices, procedures and processed in own 
    area of work as well as other areas of work where relevant. Implement any changes to own area of work.
  11. To work autonomously, managing own workload effectively and only referring to line manager when 
    necessary.
  12. Able to work with databases in order to assist with the uploading of confidential and sometimes complex 
    documentation.
  13. Support the preparation all research documents for archiving.
    Patient Care
  14. It is expected any contact with patients will be incidental.
    Financial Responsibilities
  15. The individual may take responsibility for stationary stock ordering.
    Responsibilities for People or Training
  16. It is not expected that this post will be responsible for any people or training

Person specification

Experience

Essential criteria
  • Administrative or clerical experience
Desirable criteria
  • Previous employment within a healthcare setting
  • Clinical Research experience

Qualifications

Essential criteria
  • GCSE (A-C Grade) in at least 2 subjects – Including Maths and English (Minimum requirement for all posts)/NVQ Level 2 or equivalent training and experience
Desirable criteria
  • European Computer Driving License (or equivalent computer skills qualification)
  • NVQ in Administration
  • Good Clinical Practice training

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderInvestors in People: Goldhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Suzannah Pegler
Job title
Clinical Delivery Team Lead
Email address
[email protected]
Telephone number
01793 605237
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