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Job summary

Main area
Pharmacy
Grade
Band 3
Contract
Permanent
Hours
  • Part time
  • Flexible working
22.5 hours per week
Job ref
249-7811904
Employer
Great Western Hospitals NHS Foundation Trust
Employer type
NHS
Site
Great Western Hospital
Town
Swindon
Salary
£25,760 - £27,476 per annum
Salary period
Yearly
Closing
28/04/2026 23:59

Employer heading

Great Western Hospitals NHS Foundation Trust logo

Pharmacy Ordering and Invoice Clerk

Band 3

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital. 

Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.

We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used, then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.

Job overview

At the time of advertising, this role does not meet the minimum requirements set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, we are unable to sponsor anyone for a skilled worker visa for this role.

We are happy to accept applications from candidates who can prove their right to work in the UK or via alternative visa routes. Such   applications will be considered alongside all other applications.

Are you  looking to join a friendly and progressive pharmacy team, which is focused on ensuring that all our patients receive  safe, clinically effective and cost-efficient medicines?

The successful applicant will ensure effective processing of invoices, credit notes and other authorisations arising from the purchase of pharmaceuticals including homecare.  Liaising with suppliers, home care providers, procurement lead and procurement staff to resolve routine and complex payment queries. They will provide general clerical and administrative support to the Pharmacy Stores & Purchasing Service.

 

Main duties of the job

In joining our team, we would like you to support our culture of improving together, inspire other team members, embrace change, and demonstrate a patient- centred approach. In return, we will support you in developing your knowledge and skills, and in your future career development. 

We embrace new technologies. Our pharmacy robots are invaluable members of our team; electronic prescribing is well-established in almost all inpatient and outpatient settings at Great Western Hospital; we use CareFlow EPR electronic patient records system and NerveCentre for electronic pharmacy handover notes.

Working for our organisation

STAR VALUES

Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.

 

Detailed job description and main responsibilities

  • Receive, validate and process in a timely manner via the Pharmacy Computerised systems invoices, credit notes and other authorisations for payment / rebate pertaining to the Pharmacy Department
  • Utilise the e-invoicing system to interrogate, extract and process invoices from suppliers who subscribe to the service
  • Maintains a system for managing invoices discrepancies, including communicating with suppliers, pursuing over/under payments and processing credits once paperwork arrives
  • Managing both electronic and paper document filing and archiving systems securely and efficiently, allowing the retrieval of historic documents
  • Assist the Pharmacy Procurement & Distribution Lead by facilitating off contract claims

Person specification

Qualifications

Essential criteria
  • GCSE or equivalent in Maths and English grade C or above
  • ECDL qualification or equivalent
  • Knowledge of procedures for Pharmacy Services (on the job training), experience to NVQ3 or equivalent
Desirable criteria
  • OCR Level 2 Text Processing or equivalent qualification

Experience

Essential criteria
  • IT Experience with advanced IT literacy
  • Experience of administration
  • Experience of a computerised finance system
Desirable criteria
  • Previous NHS work experience
  • Experience of invoice processing

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderInvestors in People: GoldCare Leaver CovenantStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Shirley Reardon
Job title
Interim Pharmacy Procurement & Distribution Lead
Email address
[email protected]
Telephone number
01793 605018
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