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Job summary

Main area
Post Graduate Medical Education
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
249-7845851
Employer
Great Western Hospitals NHS Foundation Trust
Employer type
NHS
Site
The Great Western Hospital
Town
Swindon
Salary
£25,760 - £27,476 per annum pro rata
Salary period
Yearly
Closing
12/04/2026 23:59

Employer heading

Great Western Hospitals NHS Foundation Trust logo

Post Graduate Medical Education (PGME) Administrator

Band 3

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital. 

Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.

We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used, then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.

Job overview

Post Graduate Medical Education (PGME) Administrator

We are offering an excellent opportunity to join our Postgraduate Medical Education team in a key administrative role supporting the delivery of high‑quality training for Resident Doctors and Trust Doctors.

This position plays an important part in ensuring our postgraduate programmes run smoothly and in line with national guidance, working closely with the Guardian of Safe Working, medical trainees, and the wider education team. You will also support the coordination of study leave processes and assist with the organisation of training events across the department.

Main duties of the job

As part of the Postgraduate administrative team, you will work alongside the Medical Education Manager, Deputy Manager and Senior Administrator to ensure all postgraduate education activities are delivered in accordance with curriculum requirements and NHSE Education Workforce Training and Education guidelines.

Your responsibilities will include supporting the administration of Safe Working processes, managing study leave applications for Trust Doctors, and providing administrative support for teaching sessions and departmental events.

This role offers variety, responsibility and the chance to contribute to the development of our medical workforce. If you enjoy working in a supportive team, have strong organisational skills and are keen to play a part in shaping high‑quality medical education, we would be delighted to hear from you.

Working for our organisation

We are proud to be part of BSW Hospitals Group – a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people.

We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners

Detailed job description and main responsibilities

  • Support the Guardian with all administrative work involved in the undertaking of the Guardian role within the Trust. 
  • Highlight any missed educational opportunity and immediate safety concerns relevant stakeholders. 
  • Receive sensitive and sometimes complex exception reports where confidentiality will be essential and there will be a need to understand the nature of the exception reports and the ability to categorise and prioritise in line with guidelines. 
  • Have weekly meetings with the Guardian to ensure concerns are raised and any administrative tasks given by the Guardian are noted and completed. This will be an opportunity to raise with the Guardian any outstanding reports on the Allocate system and next steps.
  • There will be a need to understand and learn the Allocate software to assist with setting up all doctors, superusers and verification managers on the system in a timely fashion to avoid fines in line with NHS Employer’s guidance. 

Please see the attached job description for full information

 

Person specification

Education, Qualifications and Training

Essential criteria
  • Good general education to GCSE standard-4 GCSE’s grade 4-9/ A*-D
  • Customer Service or related training
Desirable criteria
  • Apprenticeship Business Administration Level 3 or equivalent
  • ECDL or equivalent

Experience

Essential criteria
  • Proven administration experience
  • Customer service experience
  • Experience of work in a team
  • Experience working independently
  • Demonstrate a flexible and adaptable approach to workload management
  • Ability to independently plan and coordinate meetings and event activities
Desirable criteria
  • Experience working in the NHS

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderInvestors in People: GoldCare Leaver CovenantStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Nichola Kennedy
Job title
Deputy PG Medical Education Manager
Email address
[email protected]
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