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Job summary

Main area
Recruitment
Grade
Band 3
Contract
12 months (12 Fixed Term Contract)
Hours
Full time - 37.5 hours per week
Job ref
249-7742713
Employer
Great Western Hospitals NHS Foundation Trust
Employer type
NHS
Site
The Orbital
Town
Swindon
Salary
£24,937 - £26,598 Per annum, Pro Rata
Salary period
Yearly
Closing
27/02/2026 23:59

Employer heading

Great Western Hospitals NHS Foundation Trust logo

Recruitment Coordinator - Medical

Band 3

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital. 

Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.

We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.

The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.

If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.

Job overview

Recruitment Coordinator - Medical

(12 Month Fixed Term for 37.5 Hours per week - Monday to Friday)

We have an exciting opportunity to join our team as Recruitment coordinator who is motivated in managing and delivering a pre-employment check service to newly appointed candidates, ensuring these essential checks are completed in a safe and timely way. This is a 12 month fixed term contract position for 37.5 hours per week,

This is a high volume; fast paced role and you will be working to tight timescales to ensure we meet the needs of the service and deliver and excellent candidate experience.

You will need to have customer service, administrative experience, strong communication skills and who thrives in a busy working environment. You will need to be highly organised with a flexible approach to meet demand and ensure delivery of set KPI’s and makes proactive decisions to improve outcomes for the customer.

In this role you will facilitate the full recruitment cycle from supporting the creation of adverts to booking new starters onto induction.

For any questions about the role please contact Naomi Collins - Recruitment Specialist for Medical on 01793 607973 

Main duties of the job

As a recruitment co-ordinator, you will:

  • Co-ordinating the pre-employment check process for both internal/external candidates and unpaid placements.
  • Manage the end to end recruitment process from advertisement to
  • Adherence and specialist knowledge of the NHS Employment check standards and compliance appropriate employment legislation
  • Communicating with and supporting hiring managers and candidates over the phone, face to face and visa email
  • Delivery of a timely, accurate and high-quality customer focused service

As part of this role, you will support the Recruitment Specialist with the administration and approval of exception reporting, ensuring all submissions, responses, and follow‑up actions are completed within required deadlines.

You’ll play a key part in maintaining accurate records, monitoring timescales, and helping the Trust meet its contractual obligations, which in turn reduces the risk of financial penalties being applied. This is a detail‑focused area of work where strong organisation and proactive communication make a real difference to service quality and compliance

Working for our organisation

Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.

  • Service We will put our patients first
  • Teamwork We will work together
  • Ambition We will aspire to provide the best service
  • Respect We will act with integrity

Detailed job description and main responsibilities

This post is a key customer and candidate-facing role with the primary focus of providing high quality, innovative advice and solutions aimed at ensuring the Trust finds, appoints and retains the right people.

To contribute to the provision of a comprehensive recruitment service, ensuring the timely appointment to vacancies across all (non-medical) staff groups. The post holder will usually be the initial point of contact with members of the general public interested in working for the Trust.

Please see full Job description 

Person specification

Qualifications

Essential criteria
  • GCSE in Maths and English or equivalent qualifications
  • NVQ 3 in Customer Service and Administration or equivalent qualifications
Desirable criteria
  • Level 3 Certificate in Principles of Recruitment Practice (CERT PRP) or CIPD Level 3

Experience

Essential criteria
  • Administration experience within a customer focused environment
Desirable criteria
  • Previous NHS experience
  • Previous Recruitment or HR experience

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderInvestors in People: Goldhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesCare Leaver CovenantStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Naomi Collins
Job title
Recruitment Specialist - Medical
Email address
[email protected]
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