Job summary
- Main area
- Respiratory
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 24 hours per week
- Job ref
- 249-7668769
- Employer
- Great Western Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Great Western Hospital
- Town
- Swindon
- Salary
- £24,937 - £26,598 per annum pro rata
- Salary period
- Yearly
- Closing
- 28/12/2025 23:59
Employer heading
Respiratory Sleep Studies Administrator
Band 3
Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital.
Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.
We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.
The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.
If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.
Job overview
Hours: 24 per week
We are looking for a Respiratory Sleep Services Administrator to effectively manage the day to day administration needs of the Respiratory sleep services team.
You will support the clinical nursing team with regard to clinic delivery including explaining equipment storage, maintenance and cleaning and minor trouble shooting.
You will have experience in setting up and supporting sleep clinics and CPAP clinics and experience in dealing with members of the public.
This will be based over 2 locations
West Swindon health Centre ( Community Diagnostic Centre CDC and Moredon Medical Centre and occasionally at GWH
Main duties of the job
- Manage and review sleep administrative systems and processes to ensure best use of resources and efficient running of department within the Great Western Hospital.
- Manage telephone enquiries including appointment queries and with regard to equipment issue and management.
- Support patients chasing results and next steps.
- Act as the conduit between patients and the clinical teams
- Liaise with internal departments and wards.
- Liaise with GP surgeries.
- Booking of Inpatient requests, delivering prescribed equipment to the wards and then demonstrating how to effectively use the equipment.
- Adding and building Clinic Templates on Careflow
Working for our organisation
“Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.”
Detailed job description and main responsibilities
- Editing and adjusting existing templates against clinical direction and demand
- Triage of sleep referrals against stipulated acceptance criteria
- Review and transfer sleep requests from the sleep services referral email and then transfer onto wait list on CVIS (Electronic wait list and image archive system)
- Manage the Sleep service wait list on CVIS (rolling cohort of 350 patients)
- Daily review of the wait list and book appointments against clinical priority and then chronologically
- Book ventilation and new patient sleep clinics
- Book greyflash home study clinics
- Book CPAP issue and fitting appointments
- Monthly validation of the DMO1 breach list in support the Trusts n national submission of DMO1 position
- Managing internal referrals
- Meeting patients arriving for a clinic appointment
- Supporting the clinical team during clinic with regard to any additional administrative tasks that need to be organised
Please see the attached job description for full information
Person specification
Qualifications
Essential criteria
- Educated to a minimum of 5 GCSE’s (or equivalent) with GCSE of Grade C or above in both Maths and English essential
- Demonstrable working knowledge of Microsoft packages including Outlook, Word and Excel
Experience
Essential criteria
- Managing a DMO1 Wait List
- Clinic Template Generation and Appointment Booking
- Running and organising outlook diary/calendar systems for Sleep Service Nurses
- Experience dealing with members of the public
- Setting up and supporting Sleep Clinics and CPAP Clinics
Desirable criteria
- Knowledge of security and dealing with confidential issues in relation to handling personal information
Documents to download
Further details / informal visits contact
- Name
- Sam Backway
- Job title
- Sleep Specialist Nurse
- Email address
- [email protected]
- Telephone number
- 01793 604098
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