Job overview

To be responsible for providing professional, efficient, accurate and prompt administrative & clerical support to the Division.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

• To receive and respond to telephone enquiries from patients, families, other agencies and Health Board Staff in a professional, helpful and sensitive manner, answer queries within own area of responsibility or refer to the appropriate department.
• Be able to work on own initiative to ensure an efficient administrative & clerical service delivery.
• Proactively ensure all documentation is appropriately completed and filed accordingly.
• The post holder will ensure that systems and procedures for recording and filing information are suitable for the purpose and make efficient use of resources.
• Ensure that accurate and relevant information is readily accessible in the required format to authorised people only.
• The post holder will ensure that all case-notes, their content and other records are tracked to the relevant person, and returned to file as quickly as possible in a tidy condition.
• Ensure that the departmental and Health Records are created and maintained in accordance with Health Board Policy.
• Use of local patient administration systems to manage all referrals, waiting lists and appointments for all patients in a timely manner.
• Produce statistical information, minutes of referral / waiting list meetings etc from provided and dictated materials as appropriate.
• Maintain strict confidentiality at all times and deal with patients and their relatives with utmost courtesy and discretion.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB)  North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh.  Applications submitted in Welsh will not be treated less favourably than an application submitted in English.