Job vacancy: Support Secretary, The Christie NHS Foundation Trust, Manchester

Job summary

Main area: Clinical Oncology Admin Support - E00093
Grade: Band 3
Contract: Permanent
Hours: Part time - 30 hours per week
Job ref: 413-95265-CNS-LS

Employer: The Christie NHS Foundation Trust
Employer type: NHS
Site: Clinical Oncology Admin Support - E00093
Town: Manchester
Salary: £24,625 - £25,674 per annum, pro rata
Salary period: Yearly
Closing: 20/06/2025 23:59

Support Secretary

Band 3

Detailed job description and main responsibilities

SPECIFIC DUTIES AND RESPONSIBILITIES:

Typing of clinical correspondence, treatment summaries and annotations, ensuring compliance with turnaround time / targets with the use of the digital dictation system.
Ensure accurate input of patient details when entering data on to information databases and patient administration system.
Ensure accurate tracking in and out of notes and scanning of documents on to the patient administration system.
Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential.
Deal professionally with phone calls from relatives/patients, which could be emotional and of a sensitive nature.
Provide data to the Information Department as required.
Completion of diagnosis and staging proforma.
Liaise with internal and external departments to arrange clinical investigations/procedures.
Liaise with staff at all levels both internally and externally.
Filing/scanning of correspondence and test results in to patient case notes and tracking in and out of patients notes from clinic.
Contribute to the training of new members of staff within a given area as required.

ADDITIONAL REQUIREMENTS

Follow risk management procedures at all times including the identification, assessment and management of risk within the division.
To abide by all Trust policies and Procedures.
To be responsible for own professional /personal development, including participating in ongoing appraisal and personal development planning.

This job description is not intended to be exhaustive but reflects the main responsibilities of the post holder. Other duties may be required from time to time, which are commensurate with the grade of the post. This job description is subject to regular review and appropriate modification.

Person specification

Qualifications

Essential criteria

Attained a comprehensive Secondary education.

Desirable criteria

Undertaking or achieved AMSPAR Full Diploma or equivalent qualifications

Experience

Essential criteria

Previous clerical and /or secretarial experience

Desirable criteria

Previous secretarial experience in Oncology

Skills

Essential criteria

Audio and copy typing
Knowledge of medical terminology
RSA/OCR stage II or equivalent experience
The ability to manage workload and prioritise competing tasks effectively

Desirable criteria

Careflow experience
Microsoft Office (Outlook, Word, Excel)
AMSPAR/BSMS Medical Secretary qualification
RSA/OCR Stage III

Knowledge

Essential criteria

Excellent communication skills
Ability to produce accurate, well-presented work to a high standard
Ability to work as part of a team and to work on own initiative
Willingness to provide cover across different chambers within the department
Organisational abilities to work to tight deadlines
Ability to use own initiative
Ability to work under pressure

Values

Essential criteria

Ability to demonstrate the organisational values and behaviour including: Act with Kindness Connect with People Make a Difference

Other

Essential criteria

Ability to work as part of a team
Ability to work on own and to use initiative
Excellent interpersonal skills
Flexible and pro-active approach
Self-motivated and Enthusiastic

The closing date for this post may be extended if there are insufficient applicants or brought forward if there is a high volume of applicants.

We want to ensure that everyone who works at the Christie or uses our services is welcomed, valued and treated with dignity and respect. The Christie values diversity and is committed to ensuring equal opportunities for all and fair representation across the organisation at all levels. In support of these commitments, we particularly welcome applications from Black, Asian and other ethnic minority people and people with disabilities for this post. Appointment will be only on merit.

We are committed to creating a balanced and diverse workforce. As such we welcome and encourage applications from people of all backgrounds. Together we will foster inclusion and tackle inequity and health inequalities in cancer care.

As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy

All positions within the Christie are subject to the receipt of satisfactory written references, medical clearance and evidence of your Right to Work in the UK. Some roles will require a Disclosure & Barring Service (DBS) check. Please note if you are successfully appointed to a post with this Trust, you will be required to pay for your own DBS Disclosure.

By applying for this post you are agreeing to The Christie NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system. Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.

If you have not heard from us within four weeks of the closing date, I regret that on this occasion your application will have been unsuccessful.

The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and will form part of the recruitment process. In the event that you are successful following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

Overseas candidates wishing to apply for this position and who would require immigration sponsorship, may wish to self-assess the likelihood of obtaining a Certificate of Sponsorship for the post on the UKVI website.

You should be aware the Trust operates a No Smoking Policy and therefore employees are not permitted to smoke at work.