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Job summary

Main area
General Medicine
Grade
Band 2
Contract
Permanent
Hours
Part time - 22.5 hours per week
Job ref
430-MED25-128A
Employer
Milton Keynes University Hospital NHS Foundation Trust
Employer type
NHS
Site
Ward 19 Medicine (Dept)
Town
Milton Keynes
Salary
£24,169 Per annum pro rata
Salary period
Yearly
Closing
16/07/2025 23:59
Interview date
04/08/2025

Employer heading

Milton Keynes University Hospital NHS Foundation Trust logo

Ward Clerk

Band 2

MKUH staff scored highest for ‘I look forward to coming to work’ (NHS Staff Survey 2023).

You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours.  At MKUH we appreciate our staff and reward them with an outstanding benefits package including:

  • Free on-site parking
  • Free refreshments
  • Great flexible working opportunities
  • Discounted gym membership
  • Lease car scheme
  • Generous annual leave and pension scheme
  • On site nursery (chargeable)
  • Extensive staff health and well-being programme

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.

 

Job overview

Ward Clerk

Department: Ward 19

Band  2    pro rata if part-time

Hours: 22.5 HOURS per week, all MKUH roles will be considered for flexible working

Ward 19 is Mixed sex, frailty and general medicine 30 bedded ward. We have a large team of doctors, Nurses, and therapy team, and work closely with other multi-disciplinary teams. We are friendly, approachable, and supportive, and looking for a ward clerk to add to our team.


Please note that this post is subject to an initial probationary period of six months, extendable up to a period of 12 months. A DBS check may be required for new employees. MKUH promotes an inclusive workforce and proactively welcomes applications from underrepresented groups in our community.

Interview date: 04/08/2025

Main duties of the job

All staff are required to respect confidentiality of all matters that they may learn relating to their employment, other members of staff and to the general public.  All staff are expected to respect the requirements under the Data Protection Act 1998.

 

All staff have a responsibility for safeguarding children, young people and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role.

 

The trust values equality and diversity in employment and in the services we provide. All staff are responsible for ensuring that the trust’s policies, procedures and obligation in respect of promoting equality and diversity are adhered to in relation to both staff and services.

 

Staff are responsible for ensuring that they do not abuse their official position for personal gain or to benefit their family or friends.  The trust’s standing orders require any officer to declare any interest, direct or indirect with contracts involving the trust. Staff are not allowed to further their private interests in the course of their NHS duties.

Working for our organisation

We care We communicate We collaborate We contribute

6.43% of this staff group feel they are supported at work under the ‘safe and healthy’ element. (NHS Staff Survey 2024).

  • Free on-site parking
  • Free refreshments
  • Great flexible working opportunities
  • Discounted gym membership
  • Lease car scheme
  • Generous annual leave and pension scheme
  • On site nursery (chargeable)
  • Extensive staff health and well-being programme

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.

 

Detailed job description and main responsibilities

  • Greet all visitors to the unit in a friendly, helpful and courteous manner.
  • The undertaking of general organisation of paperwork and notes within the Unit to ensure an organized department.
  • To answer the telephone, taking and delivering messages in an appropriate and helpful manner. Manage Out-patients diary.
  • To liaise with staff from other departments in an effective manner to include the bed manager/medical records/divisional bleep holders as requested.
  • Deal with and distribute incoming mail, checking and replying to ward emails.
  • Ensure all patients’ notes on the unit are maintained in good order with test results promptly and correctly filed.
  • Arrange out patient’s appointments as required.
  • Carry out procedures via the Trusts computer system for the admission, transfer and discharge of patient’s.
  • Organise hospital transport as requested.
  • Undertake computer-training courses as required, and ensure up to date bed states daily.

Please refer to the job description for further details.

Person specification

Qualifications and knowledge

Essential criteria
  • Basic math’s and English
  • Computer literate
Desirable criteria
  • Knowledge of role

Experience

Desirable criteria
  • Previous ward Clerk experience
  • Experience of working in the NHS
  • Office experience

Skills

Essential criteria
  • Keyboard skills
  • Manual dexterity
  • Able to work under pressure
  • Able to multi task
  • Word/excel/spreadsheets etc

Personal and people development

Essential criteria
  • Good time management skills
  • Supportive to ward staff
  • Able to share knowledge

Communication

Essential criteria
  • Excellent communication skills
  • Self aware
  • Calm and reasonable
  • Approachable

Specific requirements

Essential criteria
  • Able to perform the duties of the post with reasonable aids and adaptations

Employer certification / accreditation badges

Apprenticeships logoHSJ Best places to workCare quality commission - GoodArmed Forces Covenant Gold AwardDisability confident employer

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Documents to download

Apply online now

Further details / informal visits contact

Name
.Jane Hartland
Job title
Senior Sister
Email address
[email protected]
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