Job summary
- Main area
- Paediatrics
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 28.13 hours per week
- Job ref
- 384-LE-EMF20078-B4
- Employer
- Royal Surrey NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Surrey County Hospital
- Town
- Guildford
- Salary
- £29,812 - £32,715 Per annum pro rata including high cost area supplement
- Salary period
- Yearly
- Closing
- 15/04/2026 23:59
Employer heading
Admin & Clerical band 4
Band 4
Job overview
To provide the required support for the maintenance of mandatory national clinical audit, observation of NICE compliance and local audit for BLISS and Baby friendly initiatives within the neonatal unit to facilitate ongoing standards and improvement in quality of care.
Main duties of the job
The post holder will play a key role in ensuring that current systems and process within the Paediatric team work effectively and efficiently by providing the support required for the timely completion of Clinical Audit and Compliance work including NNAP submission and support for the wider Paediatric Team
- Be responsible for ensuring that the Paediatric team are able to submit the required audits in a timely manner
- Work alongside the governance team to ensure learnings are shared to the wider team.
- Production of letters and bulletins, ensuring they are accurate and professional and in line with corporate style.
Support the distribution of patient questionnaires and surveys, Audit leaflets, etc
The Clinical Audit Administrator will require good communication skills and will be expected to communicate with:
• Members of the wider Quality Governance Team
• Medical Records Staff
• Medical Secretaries
• Clinicians and other members of staff within the Trust.
• SCBU team and Paediatric colleagues
• On occasions with patients and families
Working for our organisation
Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.
We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.
The Care Quality Commission (CQC) have given us an overall rating of Outstanding.
Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.
Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.
A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo
Detailed job description and main responsibilities
Been a part of a clinical audit/effectiveness team and had experience in collecting data to a proforma.
Be proficient in Microsoft packages – Word, PowerPoint, Publisher and outlook and have advanced Excel skills for analysis and pictorial representation of Audi data.
Be an efficient user of the Trust’s clinical and patient administrative systems. Train other members of the team as required on the use of specialist systems such as Datix, Badgernet, BookWise and ESR.
The Clinical Audit Administrator will require good communication skills and will be expected to communicate with:
• Clinical Audit facilitators
• Members of the wider Quality Governance Team
• Medical Records Staff
• Medical Secretaries
• Clinicians and other members of staff within the Trust.
• SCBU team and Paediatric colleagues
• On occasions with patients and families
Support the registration, database maintenance, deadline monitoring, result chasing and certificate issues of the local audits under the supervision of the Divisional Facilitator. Maintain local audit folders in the shared drive.
Support the Trust participation in NCEPOD queries, national audits, surveys and organisational audits.
Provide all administrative support to ensure the delivery of CQUIN objectives.
Provide all necessary administrative support for the smooth running of Clinical Audit and effectiveness activities of the Trust. Escalate any issues to the Clinical Lead and SCBU Manager at the time of occurrence support other activities within the department as required and as directed by departmental manager
Provide administrative support to the Clinical audit facilitators in all the local and national audit and NICE processes, like sending reminders, producing certificates, collecting forms from clinical teams, etc
To support other activities within the department as required and as directed by departmental managers
Provide administrative support to the Clinical audit facilitators in all the local and national audit and NICE processes, like sending reminders, producing certificates, collecting forms from clinical teams, etc.
Support the NICE process through the dissemination of newly published NICE guidance, chasing assurance from clinicians, collating responses and updating the spreadsheet. Escalate any challenges or issues to the Clinical Audit and Effectiveness Manager. Maintain the NICE folders in the shared drive.
Provide administrative support for production of documents, training material and presentations.
Identify personal developmental areas and seek appropriate trainings.
Complete all the required Statutory and Mandatory trainings within deadlines.
Person specification
Qualifications
Essential criteria
- NVQ 4 or equivalent standard of education and experience
- Knowledge of the full range of secretarial procedures; knowledge of software programmes; understanding of medical terms.
Desirable criteria
- Evidence of Continuing professional development
- Clinical Audit Masterclass or equivalent
Skills, knowlegde and Experience
Essential criteria
- Experience of working within the NHS or a publicly funded organisation
- Previous experience of working in office environment
- Knowledge of a range of secretarial and administrative procedures
- Proficient in Microsoft packages including Word, Excel, Powerpoint and Outlook
Desirable criteria
- Advanced Excel Skills
- Experience in the use of the Datix database
- Note / minute taking at meetings
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Giezl Pulanco
- Job title
- Ward Manager
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