Job summary
- Main area
- Facilities
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Job ref
- 360-G-11768
- Employer
- West Hertfordshire Teaching Hospitals NHS Trust
- Employer type
- NHS
- Site
- Watford General Hospital
- Town
- Watford
- Salary
- £29,812 - £32,715 pa inc. HCA
- Salary period
- Yearly
- Closing
- 17/09/2026 23:59
Employer heading
Band 4 - Facilities Administrator, Facilities
Band 4
Job overview
To support on the delivery of a comprehensive, professional, and confidential support function in the provision of Facilities management services.
Facilities teams are responsible for providing safe, clean and supporting environment in which clinical services can operate effectively and covers services such as cleaning, catering, waste management, portering, linen and pest control.
The post holder will work alongside Facilities Managers and their team in delivering effective facilities management services. The job is 37.5 hours per week.
The post is based at Watford Hospital but there may occasionally be a requirement to travel to other sites at Hemel Hempstead and St Albans. Driving license is required.
****** IMPORTANT INFORMATION - PLEASE READ ******
Please note - we are unable to obtain a Certificate of Sponsorship (Work Permit) for this role.
Main duties of the job
To provide admin support to the management and auditing team, typing up and sending out audit reports and compiling monthly reports.
Manage the inbox for all facilities related queries responding where possible or allocating to the appropriate person.
Completing, extracting relevant datix data, ensuring the Datix’s are reviewed and compiling relevant reports, and chasing up information.
Organising meetings and taking minutes where applicable.
Using the Micad system to manage pest control and other relevant jobs
Ensuring that all catering reports are saved onto the shared.
Working for our organisation
We are building on the success of our award-winning virtual hospital and re-imagining models of care, working closely with partners and making the most of advances in digital healthcare.
Staff wellbeing and development are a priority, as is the role of innovation in improving clinical care, outcomes and patient experience.
We offer a variety of flexible working options as we recognise the importance of a good work life balance. www.westhertshospitals.nhs.uk/flexibleworking
If you have a disability or long-term health condition and require support or guidance please contact [email protected]
If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.
Detailed job description and main responsibilities
Key relationships for this role include Head of Facilities, Facilities Managers (all sites), Waste Manager, Catering and Retail Specialist, Facilities Assurance Officer, All Trust personnel linked with facilities related matters.
Contracted Service Providers linked with facilities and facilities management contracts and other external parties relating to facilities management.
Person specification
Education and qualifications
Essential criteria
- NVQ Level 2 Certificate/Diploma in Administration or equivalent experience
- Microsoft Office Packages
Knowledge
Essential criteria
- Good communication skills with all levels of staff / customers/ suppliers
- Office Procedures
- Good written English
- Competent in the use of Microsoft Windows, Word, Excel, Outlook
- Principles of minute taking at meetings.
- Understanding policy and procedural documentation.
Desirable criteria
- Basic Knowledge of: • Datix • Integra • NHS Supply Chain • Auditing Systems
Experience
Essential criteria
- Proven Administrative Experience
- Experience in Customer Service
- Experience of working in a re-active and pressurised environment.
Desirable criteria
- NHS/Facilities knowledge Meeting administration.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Wendy Docherty
- Job title
- Facilities manager – Watford
- Email address
- [email protected]
- Telephone number
- 01923 436066
If you have problems applying, contact
- Address
-
Watford General Hospital
Vicarage Road
Watford
Hertfordshire
WD18 0HB
- Telephone
- 01442 365234
List jobs with West Hertfordshire Teaching Hospitals NHS Trust in Administrative Services or all sectors