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Job summary

Main area
Finance
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week (Monday to Friday, Office based)
Job ref
193-7164583COR
Employer
Royal Berkshire NHS Foundation Trust
Employer type
NHS
Site
Royal Berkshire Hospital
Town
Reading
Salary
£24,625 - £25,674 per annum
Salary period
Yearly
Closing
12/05/2025 23:59

Employer heading

Royal Berkshire NHS Foundation Trust logo

Trainee Payroll Officer

NHS AfC: Band 3

Royal Berkshire Hospital are pleased to announce that following our CQC inspection we have been rated ‘Good’ with inspectors reporting that we have made significant improvements.  The Trust’s overall rating has also improved to ‘good’.  This is a great opportunity to join our clinical or non-clinical teams to create a positive and motivating environment within our trust.  Come and join our team in this exciting time of change as we pride ourselves, our staff and our services on excellence.

At the Royal Berkshire NHS Foundation Trust we put our patients at the heart of every element of health and care that we provide. The Trust works together as a community to deliver its vision which is “Working together to provide outstanding care for our community.”

We are Compassionate in our thoughts, words and actions

We are Aspirational and have a true desire to be dynamic and to innovate

We are Resourceful and responsible in the way we work and live

We are Excellent in our development, fairness and sharing best practice

Amazing things happen at the Royal Berkshire NHS Foundation Trust; delivered by amazing people so why don’t you come and join us.  We offer a range of learning and development for all employees may you be clinical or non-clinical.  

Job overview

We are looking for an enthusiastic Trainee Payroll Officer to join our Team.

A trainee payroll officer will undertake all duties of a payroll officer under close supervision whilst undergoing training. The length of training is expected to be approximately two years depending on progress. Upon satisfactory completion of training, an individual would automatically take on the role of trained payroll officer, which is a Band 4.

Main duties of the job

  • To ensure the prompt and accurate payment of salaries and wages to a group of employees paid by the Department.
  • To liaise with HR / Finance / Managers in order to ensure that appointment, variation and termination forms are correctly completed and authorised before entering data onto ESR in a timely manner.
  • To follow agreed procedures and time scales for monthly payroll processing.
  • To analyse relevant data in respect of maternity, paternity and adoption leave requests, assessing entitlement for Trust, AFC, Whitley Council and Statutory Payment. Calculate amounts dues and enter in ESR in the relevant format so ensuring that payment, pension deductions and recoverable SMP, SPP and SAP is correct.
  • To ensure the correct payments of Trust, AFC, Whitley Council, Statutory Sick Pay and Injury Benefit are processed.
  • To calculate over-payments, write to the individuals to arrange repayment & process them in ESR.

Working for our organisation

Diversity makes us interesting… Inclusion is what will make us outstanding.

Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.

If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.

Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.

Detailed job description and main responsibilities

  • To calculate manual emergency payments where necessary, ensuring correct statutory and pensions deductions are made.
  • To ensure that at all times, Trust, AFC, Whitley Council, Statutory and Pension Regulations are adhered to.
  • To collate and record accurate pension information in a timely manner.
  • To deal efficiently with written and verbal queries from employees, managers and outside bodies.
  • To ensure all documentation is filed in an accurate and timely manner.
  • To answer simple pension queries.
  • To provide cover during absence of other pay clerks at the discretion of the Senior Payroll Officers.

Person specification

Communication

Essential criteria
  • Communication experince

Admin Experience

Essential criteria
  • Office Experience
Desirable criteria
  • Payroll / Finance Experience

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardApprenticeships logoNo smoking policyArmed Forces Covenant (Silver Award)Care quality commission - GoodMindful employer.  Being positive about mental health.Stonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.National Preceptorship for Nursing Quality Mark 2024Florence Nightingale Foundation

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

Candidates to be capped at 25 applications per 1WTE position to be recruited

Documents to download

Apply online now

Further details / informal visits contact

Name
Darren Gatward
Job title
Head of Payroll Services
Email address
[email protected]
Telephone number
01183226666
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