Job summary
- Main area
- Stroke
- Grade
- NHS AfC: Band 3
- Contract
- Secondment: 12 months
- Hours
- Full time - 37.5 hours per week (Monday - Friday)
- Job ref
- 339-NMSK4974-RUH-B
- Employer
- North Bristol NHS Trust
- Employer type
- NHS
- Site
- Brunel Building, Southmead Hospital
- Town
- Bristol
- Salary
- £24,625 - £25,674 per annum, pro rata for part time roles.
- Salary period
- Yearly
- Closing
- 24/09/2025 23:59
Employer heading
Administrative Assistant
NHS AfC: Band 3
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Job overview
12-month secondment opportunity (Full time)
We are seeking a proactive and highly organised Administrative Assistant to provide comprehensive administrative support to the senior leadership team and ensure the smooth coordination of departmental operations and clinical meetings. This role is vital in maintaining efficient workflows, supporting data reporting, and facilitating effective communication across the department.
The ideal candidate will be:
- Enthusiastic and proactive.
- Confident in communicating with a wide range of healthcare professionals.
- Highly organised, with excellent attention to detail.
- Skilled in managing multiple tasks and prioritising effectively.
- Committed to delivering high-quality patient care and service.
Main duties of the job
- Provide high-quality administrative support to the senior leadership team.
- Coordinate departmental and clinical meetings, including room bookings, agenda preparation, minute-taking, and maintaining action logs.
- Extract and compile data for regular and ad-hoc reports.
- Maintain and update the department’s intranet site.
- Manage office supplies and equipment orders using the Trust’s procurement systems.
- Support senior managers with staff roster management and scheduling.
- Monitor and maintain accurate staff attendance records.
- Provide cross-cover for other administrative roles, including support for the SSNAP Audit team, SDEC and Stroke MDT.
- Undertake additional administrative tasks as required, in line with the responsibilities and expectations of the role’s banding.
Working for our organisation
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Detailed job description and main responsibilities
Please review full details in "Main Duties & Responsibilities Of The Post" in the main attached Job Description.
Person specification
Education/Training/Qualifications
Essential criteria
- Education/Training/Qualifications
Desirable criteria
- Education/Training/Qualifications
Work Experience
Essential criteria
- Work Experience
Knowledge/Skills/Abilities
Essential criteria
- Knowledge/Skills/Abilities
Personal Qualities/Special Circumstances
Essential criteria
- Personal Qualities/Special Circumstances
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Katy Bragg
- Job title
- Performance and Operations Manager
- Email address
- [email protected]
- Telephone number
- 0117 4141899
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