Job summary
- Main area
- Administration and Clerical
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 043-AC091-0625
- Employer
- NHS Wales Shared Services Partnership
- Employer type
- NHS
- Site
- Nantgarw HQ
- Town
- Cardiff
- Salary
- £26,928 - £29,551 Per annum
- Salary period
- Yearly
- Closing
- 18/06/2025 23:59
Employer heading
Engagement and Events Co-Ordinator
Band 4
If you are looking to join NWSSP, please see the additional information below that may be of interest to you: -
Our “Benefits” video has been created to highlight and showcase some of the benefits of working for the NHS and NWSSP:- https://youtu.be/zX3x046SDhg
The “Tops Tips – Be Yourself” video has been designed to support candidates applying for roles with NWSSP. We have outlined 8 key steps to help candidates articulate their capabilities and experience when completing applications with NWSSP. https://youtu.be/qe3ibY8b6m4
Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed
Job overview
· To support the People & Organisational Development Team in the delivery of a professional and high quality and responsive service to the NHS Wales Shared Services Partnership staff across Wales.
· To co-ordinate and support a variety of events led by the People and OD team, using initiative and relevant experience and always maintaining confidentiality.
· To support the team in the co-delivery of Mental Health First Aider training, and other related training.
· To oversee and maintain the various communication channels within the team, including the SharePoint intranet site and internal newsletters.
Main duties of the job
The main duties of this role is to administrate and co-ordinate events run on behalf of the People and Organisational Development team. Some of these events may be related to:
- Learning and Development
- Health and Well-being
- Widening Access
- Equality, Diversity and Inclusion
- Speaking up Safely
- Culture and Engagement
The postholder will also be responsible for administrating and co-ordinating communications on behalf of the team. This may include but is not restricted to:
- People and OD newsletter
Working for our organisation
At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.
Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.
Excellent customer service is something we strive for, for both our internal and external customers.
Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/
NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
Person specification
Experience
Essential criteria
- Experience of dealing with administrative procedures and query resolution
- Experience in event administration and co-ordination
- Experience in the delivery of training
Desirable criteria
- PGCE or Equivalent Teaching Qualification
Qualifications and/or knowledge
Essential criteria
- Business Administration Qualification Level 4 or Equivalent Experience
Desirable criteria
- Train the Trainer Mental Health First Aider Qualification Level 3
- CIPD Level 3
Skills and Attributes
Essential criteria
- Ability to work proactively, under pressure and to tight deadlines
- Excellent oral and written communication skills
Desirable criteria
- Ability to Speak and Understand Welsh at Level 3 along with the ability to be Read and Write in Welsh at Level 3
Employer certification / accreditation badges
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Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Lowri Williams
- Job title
- Career Development Officer
- Email address
- [email protected]
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