Job vacancy: Screening Training Administrator, Public Health Wales NHS Trust, Llantrisant

Job summary

Main area

Administration

Grade

Band 3

Contract

Secondment: 7 months (Ends 31 March 2027)

Hours

Part time
Home or remote working

18.75 hours per week

Job ref

028-AC139-0726-B

Employer: Public Health Wales NHS Trust
Employer type: NHS
Site: Bowel Screening Wales
Town: Llantrisant
Salary: £26,813 - £27,890 Per annum pro rata
Salary period: Yearly
Closing: 02/09/2026 23:59

Screening Training Administrator

Band 3

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and watch this video about our Strategic Plan

Working together, with trust and respect, to make a difference

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

Important Note for vacancies offered on a fixed-term or secondment basis.
Individuals who hold permanent (substantive) employment within the NHS may only be appointed via secondment. Approval for a secondment must be obtained from your current line manager prior to submitting an application.

Detailed job description and main responsibilities

Act as the first point of contact for internal and external queries related to learning and development activities.

Communicate professionally and respectfully with all stakeholders, including learners, ensuring confidentiality and following agreed processes.

Monitor and respond to emails and other team communications, including managing the shared SWDT and ESR learning compliance mailboxes.

Support assessors and Internal Quality Assurers by providing guidance documents and links to relevant training materials or signposting as needed.
Support procurement and budget processes.
Provide admin support to SWDT managers on projects.
Provide planning and organisational support to SWDT staff and stakeholders across the Screening Division.
Manage own workload, including emails and diary tasks.

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Person specification

Qualifications and Knowledge

Essential criteria

Educated up to a level 4 qualification or equivalent level of knowledge and skills or experience.
High level of proficiency in MS Office applications.

Desirable criteria

IT qualification or evidence of current, recent practice.
Knowledge of Public Health Wales and it’s screening programmes.
Knowledge of learning and development administration and associated procedures.

Experience

Essential criteria

Demonstrable experience in an administrative role.
Demonstrable experience of communicating with colleagues and the public.
Previous experience of processing confidential data and an awareness of the requirements of information governance.
Previous experience of managing own workload and prioritising tasks.

Desirable criteria

Previous experience of working within a learning and development setting.

Skills and Attributes

Essential criteria

Excellent written and verbal communication skills, a high level of numeracy, written and spoken English.
Ability to use discretion and maintain confidentiality.
Highly organised with good time management skills.
Effective relationship-building abilities with a team-oriented mindset.

Desirable criteria

Ability to adapt skills to changing environment, business needs and workload.

Public Health Wales, reserves the right to close this vacancy early. We therefore encourage early applications.

Priority is given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

If you have a disability and have any particular requirements to enable you to participate in the application process, please contact [email protected]

IMPORTANT NOTE FOR APPLICANTS: Applications for our roles are carefully reviewed and shortlisted based on specific criteria, which varies from job to job.

Using a generic application or automated AI application services, such as Lazy Apply or AI Apply, does not usually provide enough personal evidence of your skills and experience relevant to the role. This can make it difficult for us to assess your suitability and will reduce your chances of being shortlisted.

To ensure your application is given full consideration, we recommend submitting a tailored application that directly addresses the criteria listed in the Person Specification section of the advert, providing clear evidence and examples to demonstrate how you meet each requirement.

Visa Sponsorship Eligibility

If you require sponsorship under the Skilled Worker or Health and Care Visa routes, please ensure you self‑assess your eligibility for sponsorship for this role before applying.
Check the Skilled Worker visa guidance or Health and Care visa guidance for details on job eligibility, salary, English language, and sponsorship requirements.

If you are successful and short listed for interview you will be contacted by email using the address with which you registered. Please ensure you check your email account regularly.

We are committed to fair, transparent recruitment and believe in equality of opportunity in our workplace and will not tolerate discrimination on grounds of age, disability, gender identity, religion or belief, race or nationality, marriage or civil partnership status, sex, sexual orientation, working pattern, caring responsibilities, trade union activity or political beliefs – or on any other grounds. We welcome applications from individuals seeking flexible working arrangements.

The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.

In general, anyone joining our Trust who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band. Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy. An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and/or equivalent, relevant experience.