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Job summary

Main area
Administration
Grade
Band 5
Contract
Permanent
Hours
Job share - 15 hours per week (2 days - days to be discussed at interview)
Job ref
100-AC294-1025
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Hafan Derwen
Town
Carmarthen
Salary
£31,516 - £38,364 per annum pro rata
Salary period
Yearly
Closing
22/10/2025 23:59

Employer heading

Hywel Dda University Health Board logo

Committee Services Officer

Band 5

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


 

Job overview

We are looking to appoint a meticulous individual who is highly organised and efficient in order to support the work of the Corporate Governance Team.

As an experienced administrator with a track record of servicing Board level committees, the post holder will be part of an experienced and professional team but will be expected to work autonomously.

This role is primarily focused on providing robust administrative support as Committee Secretariat to the Board’s Committees, in order to ensure the smooth functioning of its activities in accordance with the Corporate Governance Framework. Reporting to the Head of Corporate Governance, and working closely with Executive Director Leads and Independent Member Chairs, the role will entail providing administrative support for the servicing of the Board’s Committees including the development of Committee work programmes and formal report writing.

Main duties of the job

This is a challenging role which will include the preparing, collating and disseminating of Committee  and/or Board papers, as well as taking and transcribing formal minutes.

The ability to maintain confidentiality and demonstrate tact and diplomacy at all times is essential, and to demonstrate commitment to the team by working flexibly to cover annual leave, sickness and training.

The successful candidate should have knowledge of Corporate Governance and Committee Services. Advanced keyboard and computer skills as well as good interpersonal, organisational and communication skills are essential for this role.

 

Working for our organisation

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

•    Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
•    Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
•    Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
•    47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
•    Numerous mental health and learning disabilities services

 

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 31/10/2025.

Person specification

Qualifications and Knowledge

Essential criteria
  • Educated to degree level or relevant equivalent level of experience
  • Wide ranging knowledge of corporate governance procedures, i.e. information governance procedures, policy management, records management, issues of confidentiality
  • Excellent and thorough knowledge of Microsoft Office packages including WORD & Excel
Desirable criteria
  • Shorthand qualification/ability
  • Secretarial qualification
  • ECDL

Experience

Essential criteria
  • Experience of producing agendas and papers for meetings
  • Experience of minute taking and of providing committee servicing support
  • Experience of writing concise and accurate reports
  • Excellent experience of administrative and governance procedures in the public sector
  • Experience of developing and maintaining systems and administrative procedures
  • Experience of dealing with Executive Directors, Senior Managers and staff at all levels of the organization
  • Experience of liaison with external stakeholders
Desirable criteria
  • Experience of working in an administrative capacity at a higher level in the NHS

Circumstances

Essential criteria
  • Ability to travel between sites in a timely manner
  • Flexible approach to the needs of the service

Language Skills

Desirable criteria
  • Welsh Speaker (Level 1)

Employer certification / accreditation badges

Veteran AwareNo smoking policyCymraegMindful employer.  Being positive about mental health.Disability confident employerStep into healthCarer Confident (With Welsh translation)Defence Employer Recognition Scheme (ERS) - GoldCore principlesStonewall 2023 Bronze

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Clare James
Job title
Head of Corporate Governance
Email address
[email protected]
Additional information

Please email if you require an informal chat about the post or require any additional information.

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