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Job summary

Main area
Administrative
Grade
Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
100-AC175-0725
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Prince Philip Hospital
Town
LLanelli
Salary
£26,928 - £29,551 per annum
Salary period
Yearly
Closing
24/07/2025 23:59
Interview date
01/08/2025

Employer heading

Hywel Dda University Health Board logo

Personal Assistant to Radiology Leadership Team

Band 4

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.

Job overview

An exciting opportunity has arisen for a full time Personal Assistant to the  Radiology Leadership Team, based within Radiology in Prince Philip Hospital, Llanelli . This post is pivotal to the smooth running of the Radiology management team, who work closely together. 

Main duties of the job

The successful candidate will  provide support to the Radiology Leadership Team within the range of their responsibilities, acting as the main channel for communication within the Radiology Management Team, colleagues within the HB and Senior colleagues in the NHS organisations.

We are looking for a self-motivated enthusiastic individual, with excellent communication and interpersonal skills. The successful candidate will be efficient in Microsoft office packages, work independently with the ability to exercise initiative, work to deadlines and be able to prioritise to ever changing demands.

Working for our organisation

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

  • Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
  • Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
  • Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
  • 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
  • Numerous mental health and learning disabilities services

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 1.8.25

Person specification

Qualifications and Knowledge

Essential criteria
  • Level 3 Qualification (e.g. A Level, AS Levels, NVQ3) or equivalent
  • Evidenced experience of a full range of duties working in an administrative / office environment
  • Knowledge of specialist NHS/ Organisational terminology
Desirable criteria
  • Secretarial training
  • Educated to diploma level

Experience

Essential criteria
  • Experience of working as a Personal Assistant to a Senior Manager, (or demonstrable transferrable skill set) including: Prioritisation of work streams and delivery to challenging deadlines; Effective and efficient electronic diary management; Handling various telephone enquiries; Organise and support various meetings and events; Audio and copy typing, transcribing dictation, producing clear and accurate documents; Receiving visitors in a friendly and efficient manner; Taking and producing accurate minutes; Interpreting and collation of data into a standard format; Recording budget information; Searching, identifying and downloading appropriate information from the internet; Retrieving information from available sources; Managing/maintaining a file System both electronic and hard files; Managing and developing office Systems; Experience of arranging meetings at various locations; Preparing presentation material; Proof reading skills; Handling highly confidential and sometimes contentious / sensitive information; Understanding of NHS.
  • Experience of working in a busy complex environment
  • Experience of using Microsoft Office packages (including MS Teams)
Desirable criteria
  • Experience of working in a large complex organisation

Language Skills

Desirable criteria
  • Welsh Speaker (Level 1)

Employer certification / accreditation badges

Veteran AwareNo smoking policyCymraegMindful employer.  Being positive about mental health.Disability confident employerStep into healthCarer Confident (With Welsh translation)Defence Employer Recognition Scheme (ERS) - GoldCore principlesStonewall 2023 Bronze

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Gail Roberts-Davies
Job title
Head of Radiology
Email address
[email protected]
Additional information

In you are interested in the post then informal enquiries are welcomed. 

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