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Job summary

Main area
Corporate services
Grade
Band 4
Contract
11 months (11 month secondment)
Hours
Part time - 22.5 hours per week (Some flexibility in remote working and working hours. Some on-site and regular hour presence is required.)
Job ref
328-CP-7187513
Employer
South Tees Hospitals NHS Foundation Trust
Employer type
NHS
Site
The James Cook University Hospital
Town
Middlesbrough
Salary
£26,530 - £29,114 Per annum
Salary period
Yearly
Closing
11/07/2025 23:59

Employer heading

South Tees Hospitals NHS Foundation Trust logo

Research Administrator

Band 4

Job overview

This post is for internal candidates to South Tees Trust and North Tees Trust. If you are not currently working within the trust your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application.

The post holder will be responsible for supporting research studies developed within the Academic Cardiovascular Unit (ACU). The key duties will be to provide administrative support to ACU, oversee the completion of project set-up tasks, proactively gather information on projects and act as a contact point for local researchers. This work will help ensure that high quality data is stored on researcher activity, increased regular communication from the ACU to researchers and that research projects progress through relevant processes as efficiently as possible. The role will also involve the development and management of research databases and randomisation systems. 

The post holder will be tasked with achieving set deadlines but can manage their own time in co-ordinating their different responsibilities alongside responding to ad hoc requests.

Main duties of the job

  • Provide administrative support to ACU staff on request
  • Responsible for the day-to-day management of ACU logs
  • Record and monitor upcoming deadlines for projects
  • Communicate requirements of funders and monitor progress
  • Pass on information to other ACU team members and wider R&D teams, both locally and nationally – including  the local study set-up team, research team leads and clinical support services, so they can advise on capacity to deliver research.
  • Ensure communication with non-R&D stakeholders too and that all relevant departments are informed of potential activities
  • To be the key contact for researchers who wish to conduct research involving the ACU and answer queries from researchers promptly and efficiently, acknowledging all communication, and ensuring efficient flow of information
  • Play a coordinating role, acting as the link between the ACU, South Tees Hospitals NHS Trust Research & Development office and investigators, service leads, networks and other stakeholders.
  • Provide guidance, support and assistance to any new ACU team members and research staff within the organisation
  • Support activities in training staff in Trust processes and systems on a one to one basis or in small groups 

Working for our organisation

Leadership and Improvement Training

South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff to the Trust; this training programme has been designed to support our leaders in developing their understanding of leadership and management skills.  You will be expected to attend the New and Aspiring leaders programme, and the Foundation Quality Improvement Programme that the Trust delivers. After you complete this one and a half day of training you will be able to explore further leadership and improvement training opportunities, we offer further in-house courses and bitesize programmes and leadership apprenticeships at level 3,5 and 7.

Detailed job description and main responsibilities

Please see the full job description and person specification document(s) attached for main responsibilities of the role.

Person specification

Qualifications

Essential criteria
  • GCSE in Maths and English (A-C/4-9) or Functional Skills (level 2)
  • Knowledge of secretarial and administrative procedures and systems, the majority of which are non-routine, acquired through training and experience to Vocational Level 3 or equivalent; plus knowledge of specialist functional/medical/legal terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures.
Desirable criteria
  • Degree or equivalent qualification
  • Research qualification

Knowledge and Skills

Essential criteria
  • Advanced computer/keyboard skills and working knowledge of computer based packages e.g. Word and Excel needed for ability to access, input and retrieve information onto a computer and monitoring of trials patients. Ability to learn the skills to manage research databases and randomisation software
  • Organisational and time management skills to manage and deliver a range of tasks and projects to tight deadlines
  • Awareness of the importance of the data protection act and confidentiality in research

Experience

Essential criteria
  • Experience of database management
  • Three years administrative experience preferably in a healthcare / academic environment
Desirable criteria
  • Experience of working in NHS research and development

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyMenopause Friendly EmployerAge positiveCare quality commission - GoodArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerNHS Rainbow badgeStep into healthArmed Forces CovenantBetter Health at Work Award

Application numbers

Please note that this vacancy will close when we receive sufficient completed applications.

Documents to download

Apply online now

Further details / informal visits contact

Name
Rebecca Maier
Job title
Head of ACU
Email address
[email protected]
Telephone number
01642 850850
Additional information

ext 58441

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