Job vacancy: Team Leader/Medical Secretary, South Tees Hospitals NHS Foundation Trust, Middlesbrough

Job summary

Main area: Head & Neck, Orthopaedic and Reconstructive Services
Grade: Band 4
Contract: Secondment: 12 months
Hours: Full time - 37.5 hours per week
Job ref: 328-HNO-6185644

Employer: South Tees Hospitals NHS Foundation Trust
Employer type: NHS
Site: The James Cook University Hospital
Town: Middlesbrough
Salary: £25,147 - £27,596 per annum
Salary period: Yearly
Closing: 06/05/2024 23:59

Team Leader/Medical Secretary

Band 4

Detailed job description and main responsibilities

Please see the full job description and person specification document(s) for main responsibilities of the role.

Person specification

Qualifications

Essential criteria

GCSE in Maths and English or Functional Skills, Level 2
NVQ3 level Secretarial or Business Administrative qualification or equivalent level of demonstrable experience
Medical Terminology Qualification Level 2 or equivalent level or short courses or equivalent demonstrable working experience
Customer care qualification, Level 2 or short courses or equivalent demonstrable working experience

Desirable criteria

People management qualification
Audio-typing qualification or equivalent level of working experience with medical terminology

Knowledge & Skills

Essential criteria

Excellent communication and interpersonal skills
Excellent planning, prioritisation and organisational skills
Substantial working knowledge of secretarial/clerical processes
Efficient and accurate word processing skills
Substantial working knowledge of functionality of Patient Administration Systems
Understanding of a range of work procedures associated with outpatient clinic arrangements, secretarial office procedures and case note procedures
Knowledge of General Data Protection Regulations and patient confidentiality

Experience

Essential criteria

Demonstrable experience in Line Management and Leadership activities
Substantial Secretarial and administrative experience
Extensive use of Office and Outlook, including word, excel and powerpoint, e-mail and internet

Desirable criteria

Healthcare / NHS Trust experience

Disclosure and Barring Checks (DBS)
It is now the policy of South Tees Hospitals NHS Foundation Trust that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost of their DBS. The method of payment for this is via salary deduction from your first month's pay.

Equality, Diversity and Inclusion
South Tees Hospitals NHS Foundation Trust is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. We welcome applications from the Black and Minority Ethnic (BAME) Network; LGBT+ Network; Disability and Long-Term Health Conditions Network, Faith Network, Childless not by Choice Network and the Menopause Support Group.

As an inclusive employer, we are here to support you.

If you have any special requirements to help you with your application, email our team at [email protected]

The Trust encourages and supports all applicants to be fully vaccinated against both COVID19 and influenza.

Please be aware, there are occasions where some vacancies may close prior to the closing date advertised. This will only happen where sufficient applications are received AND will be made evident on the job advert.

Please note if you are successfully shortlisted, we will contact you via the email address that you have applied from so please ensure you check your emails regularly.

Existing employees of South Tees NHS Foundation Trust currently on the Redeployment Register, who meet the essential criteria for this post, will be shortlisted and interviewed prior to all other applicants.

IMPORTANT - Please ensure you read the 'Guidance Notes for Applicants' document attached to this advert before you start to complete your application form.

This document provides detailed advice regarding the completion of your application form.

The guidance document also provides in detail what identification and certificates you must provide at interview should you be shortlisted.

As part of our pre-employment screening process, all applicants are required to provide references from their last continuous 3 year employment and/or training/education. The referees MUST be a Line Manager/Supervisor. Applicants are requested to ensure email addresses for all referees are included on their application form. Personal references and references from colleagues are not acceptable.

Unfortunately we are unable to respond to all applicants and those who are not contacted within six weeks of the closing date should assume that their application has been unsuccessful.