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Job summary

Main area
Renal Services
Grade
Band 2
Contract
12 months (Fixed Term/Secondment)
Hours
Full time - 37.5 hours per week
Job ref
320-MED-1320
Employer
University Hospitals of Derby and Burton NHS Foundation Trust
Employer type
NHS
Site
Royal Derby Hospital
Town
Derby
Salary
£23,615 pro rata pa
Salary period
Yearly
Closing
15/10/2024 23:59
Interview date
29/10/2024

Employer heading

University Hospitals of Derby and Burton NHS Foundation Trust logo

Renal Support Medical Secretary

Band 2

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

With over 13,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.

University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services.  The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.

As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds.  All individuals are valued and given every opportunity to succeed based on merit.

The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.

Armed Forces and Disability Confident guaranteed interview scheme

To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meets the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.

The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities.  This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification.  Reasonable adjustments under the Equality Act 2010 will be considered upon request.

Join us and help make a real difference to our Trust.

Here’s more about the role and what we’re looking for; 

Job overview

Are you an enthusiastic individual looking for a development opportunity or career change.  Do you have demonstrable transferable administration or knowledge and skills?  Get in touch and meet the team!

We are looking for a team player who we can develop into a Support Medical Secretary role within our Renal Medical Secretary team to
develop to help support teams of clinicians and provide an efficient Medical Administration service. You will be required to work flexibly with or alongside other medical secretarial staff, consultants and their teams.

Main duties of the job

  • Typing and despatch of clinical correspondence relating to NHS medical patients within the quality standards and time limits as
    specified.
    ▪ Effective liaison with the relevant wards and departments within the hospital and with patients and other health care providers
    associated with the Consultant, his/her team to ensure a prompt and effective communication system.
    ▪ Assist in the upkeep of the departmental clinical admin information and general filing correspondence.
    ▪ Training will be given to ensure your understanding of the 18-week RTT process and a knowledge of the Trust Patient Access Policy and an agreement to adhered to these policies according to National Trust Guidelines, Waiting list management and 18 weeks guideline
    ▪ Responsible for the regular case note maintenance and accurate filing
    ▪ Books and arranges meetings when required.
    ▪ To provide support and cover to other areas to the Business Unit/Division and to undertake other duties as requested.
    ▪ Answer the telephone and take messages and deal with queries as required.

Closing date of applications: 15 October 2024

Interview date: 29 October 2024

Working for our organisation

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

  • Development opportunities, both professional and leadership development
  • On-going support from recruitment to when you join our team and beyond.
  • Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

  • We see on average 4810 OP appointments a day.
  • We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
  • An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
  • Our hospitals admit an average of 195 emergency patients daily.
  • Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
  • We are one of only 7 Trusts nationally with more than 50 operating theatres.
  • We carry out more than 140 elective procedures each working day.
  • UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Detailed job description and main responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers

Person specification

Communication

Essential criteria
  • Good communication skills
  • Communicate routine information with members of a team
Desirable criteria
  • To communicate routine information with members of the team, patients and carers
  • Relays queries via the telephone from staff and patients

Knowledge, training & experien

Essential criteria
  • A good standard of English to O level/GCSE (A-C grade) or equivalent
  • NVQ level II Business and Administration or equivalent knowledge and skills
  • Typing/Keyboard/IT qualification or experience
  • Knowledge and understanding of a range of administrative procedures
  • Ability to work independently and as part of a team

Analytical and judgemental skills

Essential criteria
  • Ability to prioritise own workload effectively
Desirable criteria
  • Ability to exercise judgment when dealing with enquiries/problems

Planning and organisational skills

Essential criteria
  • The ability to plan, organise and prioritise own workload and work to specified deadlines
  • Flexible approach to workload
Desirable criteria
  • Plan own letters for typing using the IT Digital Systems

Employer certification / accreditation badges

No smoking policyArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerStep into healthArmed Forces CovenantNational Preceptorship for Nursing Quality Mark 2024

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Mandy Flynn
Job title
Medical Secretary Team Leader, Renal
Email address
[email protected]
Telephone number
01332 789344
Additional information

Corrina Faulkner - Medical Secretary Team Leader 

Tel: 01332 789344

Email: [email protected]

 

 

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