Job summary
- Main area
- Ward Clerk - Surgical Assessment Unit
- Grade
- NHS AfC: Band 2
- Contract
- Fixed term: 9 months (per annum)
- Hours
- Full time
- Flexible working
- Job ref
- 216-PL-DD7872138
- Employer
- University Hospitals Plymouth NHS Trust
- Employer type
- NHS
- Site
- Derriford Hospital, SAU Level 7
- Town
- Plymouth
- Salary
- £25,272 Per Annum
- Salary period
- Yearly
- Closing
- 22/04/2026 23:59
Employer heading
Ward Clerk
NHS AfC: Band 2
Job overview
SAU is friendly ward with a team of admin staff who work together across 24 hours to provide a safe clerical service for our emergency surgery patients. Training will be provided but demonstrable experience in a medical setting would be desirable. Please note the reception desk is embedded within a clinical area. For an informal walk around, to discuss the post and to meet the team please contact Ward Sister Taneath Woodham via 01752 433076/ [email protected]
Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS at Risk staff throughout Devon who is able to display recent relevant experience as dictated by the Person Specification.
Main duties of the job
To ensure all emergency admission patients are safely managed within the Trust administrative procedures.
Flexible working is an option. Occupational health services available to all staff. We provide additional education and training required for post and for development .
Working for our organisation
We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Detailed job description and main responsibilities
- Deal with enquiries, including telephone enquiries in conjunction with and under the direction of nursing staff.
- To continually manage the SALUS system as a working real time system
- Maintain hospital notes in accordance with the Plymouth Hospitals NHS Trust policies.
- Entering admissions and discharges on iPM, including ward transfers, clinical transfers and speciality transfers and updating patient information where necessary.
- Ensuring that the bed state is kept up to date on iPM.
- Commence paperwork as appropriate on patient’s admission ie new front sheets and labels
- File reports, ensuring they have firstly been seen and initialled by Medical staff.
- Ensure availability of case notes (including investigation reports) for all admissions. Obtaining notes -from other departments using computerised tracing system.
- Tracing of notes in and out of ward using the computerised tracing system.
- Ensure notes are in order when patients are transferred.
- Liaising with other departments and secretaries regarding referrals, appointments, investigations to be arranged as required and updating iPM as per Trust Policy. (NB referrals and investigations should be delivered or phoned through and not put in post).
For further details please see the attached JD & PS
Person specification
Qualifications
Essential criteria
- GCSE’s 9-4 (A-C) in Maths & English and NVQ level 2 in either business administration or related subject or equivalent demonstrable experience
Knowledge & Experience
Essential criteria
- • Demonstrable clerical experience
Aptitude & Abilities
Essential criteria
- • Good communication skills.
- • Polite
- • Must have an all-round interest in clerical duties
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Taneath Woodham
- Job title
- Ward Sister
- Email address
- [email protected]
- Telephone number
- 01752 432733
- Additional information
Taneath Woodham, telephone 01752 432733, email [email protected]
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