Job summary
- Main area
- Cardiology
- Grade
- Band 3 Administration
- Contract
- Permanent
- Hours
- Part time - 25.5 hours per week (TBC dependent on service requirement and successful applicant preference)
- Job ref
- 216-AJ-M7229701
- Employer
- University Hospitals Plymouth NHS Trust
- Employer type
- NHS
- Site
- Cardiology Service Line, Terence Lewis Level 9
- Town
- Pymouth
- Salary
- £24,625 - £25,674 Per Annum, Pro Rata
- Salary period
- Yearly
- Closing
- 10/07/2025 23:59
Employer heading
Arrhythmia Team Administrator
Band 3 Administration
Job overview
To provide a comprehensive secretarial and administration service to the Arrhythmia Care Co-ordinators in an efficient and timely manner. This post is part of a professional multi-skilled team working across the clinical and administration services.
***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
- The key responsibilities of this role are the effective and efficient management of specific departmental and patient administration systems, ensuring strict adherence and compliance to all Trust Policies and procedures.
- Responsible to undertake the role of secretary and administration support, to the Arrhythmia Care Co-ordinators
Working for our organisation
We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Detailed job description and main responsibilities
- Responsible for the full secretarial and administrative service to the Arrhythmia Care Co-ordinators
- Take appropriate action with regard to telephone calls from parents/carers of patients, GPs and other agencies using initiative, within broad guidelines outlined by the Arrhythmia Care Co-ordinaotrs/ Service Line Cluster Manager.
- Prioritise own workload.
- Maintain an up-to-date diary for the clinical team, liaising with external and internal contacts and organisations as necessary.
- Provide administrative support to the Arrhythmia Care Co-ordinators in respect of work relating to teaching, research, NHS medical reports, charities and publications, including organising meetings, agendas and minutes.
- Assist with the improvement and presentation of data collection using appropriate computer software to achieve effective results.
- Add patient to the Outpatient Waiting List, the IP/DC Waiting List and the Planned IP/DC Waiting List adhering to Trust Policy and Procedures
- Book Outpatient appointments for the Arrhythmia Care-Co-ordinators when requested in line with Trust Policy and Procedures
- Undertake routine office duties including note tracing, photocopying, filing of correspondence and results and maintenance of records when required.
- Provide support in respect of clinical audit responsibilities.
- Ensure comprehensive working knowledge of iPMS as commensurate with role.
- Obtain patient test results using CRIS/Insight/Isoft system at the team’s request.
- To obtain hospital case notes from both within the Trust and outside Trusts when required by the consultant(s) and/or team.
- To liaise with the IP Waiting List Co-ordinator to arrange the booking of Cardioversions
- Required to cover service line medical secretary colleagues during times of absence or increased workload as requested by line manager
Person specification
Qualifications
Essential criteria
- NVQ level 3 in either business administration or related subject or equivalent demonstrable experience
Desirable criteria
- Typing to OCR 3 (or above) standard or equivalent demonstrable experience
- Recognised medical secretary qualification and/or equivalent
KNOWLEDGE & EXPERIENCE
Essential criteria
- Previous demonstrable secretarial experience
- Previous demonstrable experience in the use of word processors/data base/spreadsheet packages
- Demonstrable experience of audio transcription
- Excellent organisational skills
Desirable criteria
- Previous experience of working within a large clinical setting
- Proven Knowledge of patient management systems
- Previous demonstrable experience in a support/medical secretary role
- Demonstrable experience in using digital dictation or voice recognition software
Team working
Essential criteria
- Evidence of understanding of team work
Desirable criteria
- Evidence of team working
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Paul Smith
- Job title
- Cardiology Support Manager
- Email address
- [email protected]
- Telephone number
- 01752 432908
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