Job summary
- Main area
- Specialist Medicine/Neurosciences
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 22.5 hours per week (To be discussed around the needs of the service)
- Job ref
- 356-25-7182940
- Employer
- Hull University Teaching Hospitals NHS Trust
- Employer type
- NHS
- Site
- Hull Royal Infirmary
- Town
- Hull
- Salary
- £24,625 - £25,674 pa pro rata
- Salary period
- Yearly
- Closing
- 12/06/2025 23:59
Employer heading
Care Group Management Secretary
Band 3
Job overview
To support the needs of the Specialist Medicine Care Group Management Team with duties including managing diaries, minute taking, setting up and managing databases and organising meetings. A high level of computer literacy is required.
Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HUTH would not be able to issue a Certificate of Sponsorship for this role.
Main duties of the job
- Diary Management
- Meetings including venue reservation
- Minute taking and Actions
- Management of Employee Service Record (ESR)
- Incoming/outgoing Post
- Shared inbox
- Requesting Patient Notes
- Requisitioning
- Consultant Study Leave management
Working for our organisation
The Humber Health Partnership is one of the largest acute and community Partnership arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £1.3 billion.
Made up of two Trusts - Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) - our Partnership has significant ambitions and is committed to delivering world-class hospital and community services for the 1.65 million people we serve.
Together we employ nearly 20,000 staff. Our five main hospital sites are Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital, for NLAG and Hull Royal Infirmary and Castle Hill Hospital for HUTH.
As Teaching Hospitals working with the Hull York Medical School, we both lead and contribute to research in many areas - biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology.
We believe that by developing a diverse, inclusive, innovative, skilled and caring workforce, we can deliver excellent care to our patients and a great future for our employees, our Partnership and our community.
Detailed job description and main responsibilities
For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification.
Person specification
Qualification
Essential criteria
- Typing qualification to RSA II level or equivalent practical experience
- NVQ 3 in Business Administration or similar area or equivalent level of experience
- Hold a minimum of three GCSE 9-4 passes or equivalent
- Relevant IT qualification or equivalent level of experience
Desirable criteria
- Audio Typing
Skills & Knoewledge
Essential criteria
- Experience of working in a customer facing environment (face to face and on the telephone) demonstrating positive customer service skills
- Excellent telephone skills and telephone manner
- Minute taking skills
- Able to demonstrate excellent organisational skills. Able to work well using own initiative
- Able to deal with conflicting priorities and a complex workload
- Experience of setting up and running effective office systems
- Ability to manage own workload and work on own initiative, dealing with conflicting priorities and able to meet demands of working in a busy environment through commitment to working to deadlines and providing updates as to progress.
Experience
Essential criteria
- Experience of working in an office environment
- Able to demonstrate secretarial experience supporting a busy senior management team.
- Experience in using electronic scheduling/diary systems.
- Evidence of effective use of MS Office packages including Windows, especially regular use of Word, Excel, PowerPoint and Outlook.
Other requirements
Essential criteria
- Flexible in working time as to the needs of the post
- Willing to undertake any training and development relevant to the post.
- Ability to travel and work across HUTH sites as required
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Joanne Beadle
- Job title
- Service Manager
- Email address
- [email protected]
- Telephone number
- 01482 311527
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