Job summary
- Main area
- Occupational Health
- Grade
- Band 3
- Contract
- 5 months (Secondment/Fixed term contract from 1st October 2025 to 27th February 2026)
- Hours
- Full time
- Flexible working
- Job ref
- 360-E-10055-A
- Employer
- West Hertfordshire Teaching Hospitals NHS Trust
- Employer type
- NHS
- Site
- Cross Site
- Town
- Watford
- Salary
- £25,883 - £26,958 pa inc. HCA
- Salary period
- Yearly
- Closing
- 08/06/2025 23:59
Employer heading
Band 3 - Staff Seasonal Vaccination Administrator, Occupational Health
Band 3
Job overview
We have an opportunity for a Band 3 Administrator to join our friendly and supportive Staff Seasonal Vaccination team.
You will be responsible for the data entry function and administrative support for staff seasonal vaccination campaign.
This is a fixed term full time post, 37.5 hours per week, from 1 October 2025 to 27th February 2026.
The role is based at Watford General Hospital, with requirement of working across sites to support the roving flu nurses.
Main duties of the job
You will be responsible for ensuring the collection and entry of data and will be proficient in the use of a variety of software systems, with an eye for detail.
Data entry, collecting consent forms and maintenance of records will be a large part of the daily job role, using different data management systems and inputting data to timescales.
You will need:
- High attention to detail.
- Excellent communication skills.
- Ability to work effectively under pressure.
- Proactive and professional approach to work.
- Ability to manage multiple tasks, excellent time management and excellent organisational skills and able to prioritise workload.
Working for our organisation
With a new hospital planned for Watford and work underway to update theatres at St Albans City Hospital, this is an exciting time to join us.
We are building on the success of our award-winning virtual hospital and re-imagining models of care, working ever more closely with partners and making the most of advances in digital healthcare.
Staff wellbeing and development are a priority at our Trust, as is the role of innovation in improving clinical care, outcomes and patient experience.
Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others.
We offer a variety of flexible working options as we recognise the importance of a good work life balance.
If you have a disability or long-term health condition and should you require support or guidance please contact [email protected]
If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick "Member of the Armed Forces Community" on the application form.
We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment.
If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.
Detailed job description and main responsibilities
- Obtain records and accurately input into the data management systems.
- Review and analyse data to identify any trends.
- Record keeping and filing of all paperwork.
- Organise and review the staff vaccination email inbox.
- Organise and maintain regular communication with the flu peer vaccinators .
- Administrational support to the operational function of the Staff Seasonal Vaccination campaign.
- With flexibility to work occasional later evenings and weekends to support the needs of the campaign.
- Based predominantly at Watford General Hospital with the ability to work across all Trust sites to support the roving flu nurses.
Person specification
Education and qualifications
Essential criteria
- Competent in data Administration
- Expert in Excel
- Proficient in other Microsoft Office Programs
- Ability to use and navigate data management systems
- Maintain personal competencies and professional development
Knowledge
Essential criteria
- Evidence of on-going professional development
- Awareness of Equality and Valuing Diversity principles
- Awareness of confidentiality and Data Protection Act
Experience
Essential criteria
- Impeccable attention to detail
- Good analytical skills and punctuality
- Excellent organisation and communication skills.
- Proven ability to prioritise and organise workload
Employer certification / accreditation badges
Application numbers
This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.
Documents to download
Further details / informal visits contact
- Name
- Sybil Takavinga
- Job title
- Occupational Health Adviser Team Leader
- Email address
- [email protected]
- Telephone number
- 07966265588
If you have problems applying, contact
- Address
-
Watford General Hospital
Vicarage Road
Watford
Hertfordshire
WD18 0HB
- Telephone
- 01442 365234
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