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Job summary

Main area
Logistics Lead
Grade
NHS AfC: Band 8a
Contract
Fixed term: 12 months (31/03/2023)
Hours
Full time
Job ref
116- 3699437
Employer
Lincolnshire Clinical Commissioning Group
Employer type
NHS
Site
Cross O'Cliff
Town
Lincoln
Salary
£47,126 - £53,219 per annum
Salary period
Yearly
Closing
09/12/2021 23:59

Employer heading

Lincolnshire Clinical Commissioning Group logo

COVID-19 Vacancy Vaccine & Logistics Manager

NHS AfC: Band 8a

NHS Lincolnshire Clinical Commissioning Group (CCG) is a strategic component of the Integrated Care System (ICS) across Lincolnshire delivering the commitments set out in the NHS Long Term Plan.

As a strategic commissioner we are responsible for meeting the needs of our population through commissioning high quality services. We seek to improve patient experience and are committed at looking at innovative ways we can improve care and offer more choice. Patients are at the heart of everything we do and it’s important that they are involved not just in decisions about their individual care, but also in the decisions that shape the health services delivered locally.

In conjunction, with patient experience and the growing demands of our population; we are facing increasing financial challenge. We are required to reduce expenditure to sustainable levels (in alignment to the ICS 5-year strategic plan) which broadly fall into three types of scheme; system wide transformation, system wide efficiency, CCG only efficiency.

Job overview

Vaccine & Logistics Lead - Vaccination Programme

Band 8A (indicative, subject to matching), 1.0WTE, fixed term or secondment until 31st March 2023.

We have offices at Lincoln or Sleaford but currently due to Covid 19 pandemic these posts are predominately based at home

The delivery of the Covid 19 Vaccination Programme has been one of the most important activities for the NHS in modern times and has brought partners together in the pursuit of a common goal to end the current global pandemic. We know in Lincolnshire that we still have more to do and we will not rest until our population is safe. We have designed a structure that will take us forward into phase 4 of the programme and as such we are seeking forward thinking, organised and approachable Vaccine and Logistics Lead.

Main duties of the job

The Vaccine and Logistics Lead is a key member of a multi-disciplinary team providing the day to day programme input into the Vaccination Cell and Programme Team. The Vaccine and Logistics Lead will work with other members of the team to ensure effective system leadership to support the effective and efficient planning and deployment of the Covid 19 and Influenza vaccine programme on behalf of the CCG, in accordance with national policy. The post will provide effective programme and operational management of vaccine availability and distribution across Lincolnshire to enable timely and efficient vaccination within our vaccine centres and within communities.

The post holder will need to think on their feet, influence and inspire others to work with them, and be able to deliver work in a highly pressured and fast paced environment.

The requirements of the role and the nature of the work requires a commitment to flexible working including weekends as and when required.

Working for our organisation

NHS Lincolnshire Clinical Commissioning Group (CCG) is a strategic component of the Integrated Care System (ICS) across Lincolnshire delivering the commitments set out in the NHS Long Term Plan.

 

As a strategic commissioner we are responsible for meeting the needs of our population through commissioning high quality services. We seek to improve patient experience and are committed at looking at innovative ways we can improve care and offer more choice. Patients are at the heart of everything we do and it’s important that they are involved not just in decisions about their individual care, but also in the decisions that shape the health services delivered locally.

 

In conjunction, with patient experience and the growing demands of our population; we are facing increasing financial challenge. We are required to reduce expenditure to sustainable levels (in alignment to the ICS 5 year strategic plan) which broadly fall into three types of scheme; system wide transformation, system wide efficiency, CCG only efficiency.

 

The CCG will promote good governance and proper stewardship of public resources in pursuance of its goals and in meeting its statutory duties. Good corporate governance arrangements are critical to achieving the CCG’s objectives and financial sustainability.  

Detailed job description and main responsibilities

The Vaccine and Logistics Lead is a key member of a multi-disciplinary team providing the day to day programme input into the Vaccination Cell and Programme Team. The Vaccine and Logistics Lead will work with other members of the team to ensure effective system leadership to support the effective and efficient planning and deployment of the Covid 19 and Influenza vaccine programme on behalf of the CCG, in accordance with national policy. The post will provide effective programme and operational management of vaccine availability and distribution across Lincolnshire to enable timely and efficient vaccination within our vaccine centres and within communities.

 

Specifically the post holder will:

 

  • Ensure sufficient vaccine supply is available to Lincolnshire on a weekly basis to maintain pace of the Covid 19 Vaccination Programme.

 

  • Review weekly uptake date to help guide vaccination allocations to PCNs, Community Pharmacies, Hospital Hub and Vaccination Centres.

 

  • Liaise with regional and national colleagues in the allocation and provision of Covid 19 Vaccination for the Lincolnshire footprint.

 

  • Maintain Foundry system to ensure vaccination sites are able to access the required vaccination

 

  • Develop robust and fruitful relationships across the system liasing with PCNs, Community Pharmacies and Vaccine Centres as required building a trusting relationship that facilitates delivery of the Covid 19 Vaccination Programme.

 

  • Be responsible for Vaccination Mutual Aid requests across the system ensuring operational and quality oversight is place in liaison with lead pharmacists/ PCNs.

 

  • Ensure that the work programme connects to the others within Vaccination Programme Team, and links to those in to other work streams and operational delivery through the Head of Operations and Locality Leads. Manage these project interdependencies and any conflicting project interdependencies and unresolved issues within tolerance. Escalate unresolved issues to the programme SRO or Executive Planning group as necessary.

 

  • Understand the contractual framework of the programme area and grasp the operational issues including activity, finance, quality and service delivery – escalate accordingly and develop and manage recovery plans.

 

  • Provide guidance and leadership across the system in relation to the work programme, motivating and engaging staff in the work.

 

  • Develop and provide regular performance reports for the relevant area of work and maintain an overview of performance against relevant national and local performance targets.

 

  • To work in a matrix management style and to foster close working relations with other members of the vaccination team both at an ICS level and regionally.
  • To be a visible, positive and competent role model and motivator setting and monitoring professional standards.

 

  • Lead and manage meetings in line with programme governance

 

  • Maintain all associated documentation and reports, attending regular team meetings to monitor progress and resources.

 

  • Pro-actively manage all stakeholders, respond to and resolve conflict between different stakeholders when this arises through facilitation or other appropriate mechanisms.

 

  • Be responsible for a high standard of work supporting the delivery of projects on time, to quality standards and in a cost effective manner. 

 

  • Ensure the flexibility of the project if required to meet conflicting/changing requirements.

Person specification

Qualifications

Essential criteria
  • Educated to post graduate level or equivalent level of experience of working at a senior level in specialist area.
  • Evidence of continuing professional development
Desirable criteria
  • Acted as a coach or mentor.
  • Project management qualification

Experience

Essential criteria
  • Proven experience and ability to prioritise own work effectively and managing competing demands.
  • Proven track record in working with health and social care providers in designing, developing and delivering interventions that utilize information and the evidence base
  • Proven experience in facilitating relationships and achieving goals using a coaching and nurturing style and ability to hold partners to account if trajectories not achieved.
Desirable criteria
  • Use of Foundry Database system
  • Previous work on Covid 19 vaccination programme

Knowledge/ Skills/ Aptitude

Essential criteria
  • Understanding of current NHS policies and strategies and to be able to forecast their impact at a local level
  • Knowledge of quality, service improvement and re-design improvement skills and techniques to support change. Sound knowledge of the principles of programme and project management.
  • Effective verbal, written and presentation communications skills; capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences
  • Coaching and values led leadership style, encouraging engagement and empowerment amongst staff and stakeholders, and in developing high performing teams
  • Proven ability to build trusted stakeholder relationships networks in a politically sensitive and/or changing environment
  • Ability to interpret, analyze and disseminate complex and/or sensitive information in a concise yet insightful way, pre-empting and evaluating issues and recommending appropriate course of action(s) to large and influential groups
  • Proven capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly
  • Evidence of ability to handle challenging issues taking a problem-solving approach to ensure proactive and effective resolution
  • Proficient in the use of Microsoft Office including Word, and Excel
  • Ability to achieve goals with deadlines.
  • Resilience, coping with adversity and ambiguity and acceptance of constructive criticism.
  • Ability to work on own initiative and organise workload allocating work as necessary
  • Enthusiasm, drive and the ability to cope in challenging situations
  • Ability to work with individuals at all levels of the organisation, stakeholders and members of the public.
  • Adaptability, flexibility and ability to cope with uncertainty and change.
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Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Documents to download

Apply online now

Further details / informal visits contact

Name
Steve Clapton
Job title
Locality Vaccination Lead
Email address
steven.clapton@nhs.net
Additional information

Elizabeth Howes, Head of Operations at elizabeth.howes5@nhs.net

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