Job overview

The E-Rostering System Specialist is responsible for maintaining accurate and up to date Medical and Dental workforce data within the Trust’s electronic rostering system. The post holder will ensure that information received from Medical Staffing, rota coordinators, managers and other authorised teams is reflected accurately and within agreed timescales.

The post holder will support the day to day administration and effective use of the electronic rostering system, including staff records, roster structures, establishment data, user access, organisational changes and agreed system requirements. Rota coordinators remain responsible for managing and maintaining operational rotas.

This role provides system support, technical updates, guidance and data quality assurance to ensure the system reflects current workforce and service requirements.

The post holder will support business as usual activities, assist with agreed changes to system requirements, maintain data quality, support reporting and payroll related processes, and provide guidance to users on correct electronic rostering processes.

Main duties of the job

System administration and data quality

·         Maintain accurate and up to date Medical and Dental staff information within the Trust’s electronic rostering system.

·         Update the system with information received from Medical Staffing, rota coordinators, service managers and other authorised stakeholders.

·         Process system changes relating to new starters, leavers, rotations, placement moves, changes in hours, work patterns, grades, departments, reporting lines and organisational structures.

·         Support Resident Doctor rotation updates by ensuring staff records, roster assignments and system structures are amended accurately and within agreed deadlines.

·         Build, maintain and update Medical and Dental roster structures, teams, units, demand templates and agreed system configuration in line with workforce and service requirements.

·         Carry out regular data quality checks to ensure information held in the system is accurate, consistent and aligned with workforce and payroll records where required.

·         Maintain user accounts, access permissions and organisational structures in accordance with information governance requirements.

·         Maintain clear records of system changes, issues, actions and decisions.

Working for our organisation

London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.

Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.

We run major acute services at:

• Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country’s top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
• St Mark’s Hospital: an internationally renowned specialist centre for bowel disease
• Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
• Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.  

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.