Job summary
- Main area
- EC 20340
- Grade
- NHS AfC: Band 3
- Contract
- Fixed term: 7 months (Career break cover from 30/06/25 to 30/01/26)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 309-UCLH-6213
- Employer
- University College London Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- University College London Hospital
- Town
- London
- Salary
- £30,039 - £31,088 per annum inclusive of HCAS
- Salary period
- Yearly
- Closing
- 19/05/2025 23:59
Employer heading
Administration Assistant
NHS AfC: Band 3
The use of AI is monitored and if applicants have used it, then they are required to declare this in their supporting statement.
Job overview
The post-holder will be expected to contribute to the management, fulfill the requirements of its Quality Management System and to contribute to all departmental activities such as journal clubs, audit and teaching as well as the training and supervision of the trainees, undergraduate medical students, counsellors, nurses and other healthcare professionals (clinical time) and supervise clinical research fellows/ trainees and post docs (academic time) across the trust.
Main duties of the job
The appointee will be expected to fully contribute to the administrative, teaching and research activities within the department. All consultants represent the department on various committees within the trust as well as taking responsibility for particular delegated areas according to their interests and availability. The Clinical Director is responsible for delegating these responsibilities.
The appointee will contribute to the teaching of medical students and SpRs and to participate in weekly postgraduate meetings of the Department of Diabetes & Endocrinology as well as audit, governance and training meetings.
Working for our organisation
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites
· University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
· National Hospital for Neurology and Neurosurgery
· Royal National ENT and Eastman Dental Hospitals
· University College Hospital Grafton Way Building
· Royal London Hospital for Integrated Medicine
· University College Hospital Macmillan Cancer Centre
· The Hospital for Tropical Diseases
· University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Detailed job description and main responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Please note, due to anticipated high volumes of applications, this vacancy may close earlier than the listed closing date. You are advised not to delay submitting your completed application
Come and be a part of the best NHS trust in England to work for, according to our staff*
* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.
UCLH recognises the benefits of flexible working for staff – To find out more, visit: Flexible working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Person specification
Knowledge and Qualifications
Essential criteria
- Educated to GCSE level or equivalent, with Grade C or above in English and Maths.
- Knowledge of administrative procedures, acquired through training and/or previous experience of working in an administrative environment.
- Awareness of the requirement to maintain confidentiality, and knowledge of the Data Protection Act.
Desirable criteria
- NVQ Level 3 in Business Administration, Customer Service, Healthcare Support Services or equivalent qualification.
Experience
Essential criteria
- Experience of working in a non -routine environment, with demonstrable evidence of being able to respond to queries and deal with unpredictable situations as they arise (acquired through experience and/or training to Vocational level 3 or equivalent).
- Experience of working in an administrative environment, with knowledge of a comprehensive range of administrative procedures.
Desirable criteria
- Previous NHS experience, or experience of working in a healthcare setting.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jen English
- Job title
- AGM
- Email address
- [email protected]
- Telephone number
- 07976851100
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